University of Virginia · 11 hours ago
Environmental Sciences Office and Administrative Operations Coordinator
Charlottesville, VA
Full-time
Onsite
Entry Level
$23/hr - $27/hr
1+ years expThe University of Virginia's Department of Environmental Sciences is seeking an Office and Administrative Operations Coordinator to support departmental operations and special projects. The role involves providing general administrative support, fiscal assistance, and event coordination while upholding departmental values.
Higher Education
No H1B
U.S. Citizen Only
Responsibilities
Provide general administrative support including greeting students, faculty, and visitors, answering phones, opening mail, preparing correspondence, maintaining calendars, scheduling meetings, and occasionally taking minutes for meetings
Support ongoing ENVS operations, including special projects of the department
Provide some fiscal support to the department, include preparing purchase requisitions for departmental office supplies and department events
Provide academic and student support, assisting students with academic program questions
Provide basic administrative assistance to faculty, including distributing course and exam materials as needed
Provide logistical support for committees
Assist with basic onboarding of new employees; keys, mailboxes etc
Issue parking passes for visitors (online portal) and department affiliates
Make purchases with Travel and Expenses (T&E) card and reconcile regularly
Coordinate departmental events, including weekly seminar series, graduation ceremony, student orientation, etc
Provide event planning support (examples Odum dinner, graduation, Enviroday) including venue booking, meal planning, travel arrangements, reimbursements, and invitations
Handle travel arrangements and reimbursements for seminar speakers, department affiliates, recruiting and visiting scholars
Identify and recommend changes to existing processes to improve accuracy, efficiency, and quality service
Submit work orders to Facilities Management and housekeeping as needed
Maintain appearance and organization of reception area, mailroom, and supply closet
Lock up building in the afternoon. Unlock second floor door in the AM
Other duties as assigned
Qualification
Required
High School Diploma/GED is required
1+ year of relevant experience is required
Preferred
Excellent verbal, written, and interpersonal communication skills
Ability to adapt and adjust to changes in work processes and environment
Receptive to innovative ideas and accepts other perspectives
Ability to use a variety of platforms and programs including Microsoft Office365 products
Ability to build relationships, develop internal and external partnerships, and influence change
Benefits
This is a non-exempt-level, benefited position. Learn more about UVA benefits
Company
University of Virginia
The University of Virginia was founded in 1819 as the model for modern universities that has since been emulated all over the world.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Greg Fairchild
Dean and CEO, UVA|Northern Virginia
Luis Alvarez
President and CEO
Recent News
The Republic Reporter
2024-02-29
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