Archdiocese of Chicago · 14 hours ago
Operations Director - Mary, Mother of Divine Grace - Vic. V
Westchester, IL
Full-time
Onsite
Director/Executive
$69K/yr - $79K/yrThe Archdiocese of Chicago serves over 2.2 million Catholics and is seeking an Operations Director to support its mission and values. The OD will manage financial, human resources, and operational activities at one or more parishes, ensuring effective stewardship of resources and compliance with Archdiocesan policies.
CommunitiesEventsNon ProfitReligion
Responsibilities
Prepares, evaluates, and communicates the Parish (church & school) budgets, annual reports, profit & loss, balance sheet, accounts receivable, accounts payable, and general ledger
Develops monthly variance reports and reforecasts. Reviews all reports with the Pastor and Principal (as applicable)
Ensures proper internal controls are in place and followed
Serves as Parish representative to banks, manages accounts, and identifies and resolves discrepancies
May perform bookkeeping functions including but not limited to, payables and receivables and all other Parish (church and school) revenue and expenses
Oversees purchasing, contract negotiations and vendor relationships
Acts as the staff liaison to Parish Finance Council; supports School Board as applicable and necessary
Coordinates capital campaign pledges and collections, fund raising events, pledge drives, Parish offertory collections and stewardship
Utilizes Archdiocesan best practices
Confirms that all federal, state and local taxes are paid in accordance with federal, state and local regulations
Develops and manages the school economic model to assess the financial impact of initiatives (e.g. enrollment vs. tuition price vs. discounts vs. cost)
Supports the principal in developing assumptions for the annual budget
Reforecasts school finances each fall after enrollment season
Supports and assists the Principal and Pastor in all school financial management matters
Expense tracking and management
Serves as a member of the School Financial Aid Committee
Manages major repairs, renovations and capital projects in accordance with Archdiocesan policies
Acts as liaison to Archdiocesan administrative agencies
Manages custodial maintenance functions
Acts as a resource for the Building Committee
Is responsible for Parish security, leasing, rental, use of Parish facilities, and acts as a liaison to local government agencies
Works closely with the Vicariate Human Resource Manager regarding all HR policies
Manages payment of salaries and benefits
Oversees the management of the Parish office (as applicable)
Manages the Parish office staff and employee performance, including completion of performance management practices
Evaluates support staff through yearly performance reviews
Oversees implementation of the guidelines and policies of volunteers
Directs/oversees preparation of publication of relevant information presented on the Sunday Bulletin
Oversees the maintenance of the Parish census and database
Maintains Information Technology including but not limited to computers, internet, telephone, copiers, etc
Oversees the management of Parish operational and financial records
Manages Parish project plans; identifies needs and required action, tracks and communicates status to relevant stakeholders, identifies challenges to plan progress and completion and makes necessary corrections, and implements initiatives as applicable progress and identifies follow-up actions
Organizes and facilitates weekly staff meetings to ensure all necessary information such as project plan status, new assignments, and status of regular responsibilities is communicated to and by team members in a timely manner, and identify and address any challenges to progress and success
Brings ideas, plans, and best practices to the Parish from Vicariate and Archdiocesan meetings
Qualification
Required
Must be Catholic and demonstrate understanding, respect and support of the Catholic Church teaching, mission and values
Experience in Accounting, Finance, or related business practices
Able to identify opportunities for improvement, evaluate issues and situations, and propose and implement recommendations/solutions
Strong proficiency in QuickBooks and Microsoft Office, especially Excel
Experience in Human Resources practices, including people leadership, interviewing and selection, policy application
Be able to to entrusted with highly confidential information
Must hold bachelor degree or higher in one of the related fields: Accounting, Finance, or Business Management
Preferred
Experience with a not-for-profit organization or in Church management
Benefits
Competitive compensation and benefit programs
Company
Archdiocese of Chicago
Archdiocese of Chicago manages parishes, schools, ministries, and administrative functions for the Archdiocese of Chicago.
Founded in 1843
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Deacon Don Grossnickle
Various Ministries, Not-For Profit Director, Board Member-Founder
Mark Goebel
Assistant Director, Development and Partnerships - Office of Human Dignity and Solidarity
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