The University of Texas at Austin · 1 hour ago
Senior Administrative Associate, Department of Mechanical Engineering
UT MAIN CAMPUS
Full-time
Hybrid
Mid, Senior Level
3+ years expThe University of Texas at Austin is a top-10 engineering school and a global leader in technology innovation and engineering education. The Senior Administrative Associate will coordinate and process procard payment vouchers and purchasing vouchers in the Walker Department of Mechanical Engineering, ensuring accuracy and compliance with procurement policies.
Corporate TrainingEducationHigher EducationUniversities
Responsibilities
Manages all departmental Procurement Card (Procard) documentation for accuracy.Process monthly Procard (VP7) for all Mechanical Engineering (ME) department faculty and staff
Provide Procurement processing for the ME department. Process procurement-related documents affiliated with purchases, including purchase orders via UT Market, Point Plus, and Procard.Act as Procurement expert to provide advice and information to ensure Faculty are fully aware of their purchasing options to adhere to UT and ME procurement policy
Process monthly VP9 documents affiliated with eShipGlobal and IDT correction of Charges (VT6s) affiliated with Procard VP7s and VP9s (due to Master View issues)
Collaborates with the Inventory Coordinator to locate tagged items; this includes preparing the self-tagging form for ME inventory via the purchasing form. Other related functions as assigned
Qualification
Required
Bachelor's Degree in a business-related field with three years of relevant experience
Experience with UT mainframe application and web modules
Excellent oral and written communication skills
Experience working in an office environment
Demonstrated creative and analytical thinking
Experience with databases and working with confidential information
Extensive experience using Excel and Adobe Acrobat software and comfortable with other software applications
Preferred
Bachelor's degree in a field related to the work to be performed
At least 2-3 years of experience at UT-Austin
Benefits
Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Company
The University of Texas at Austin
The University of Texas at Austin is one of the largest public universities in the United States.
10001+ employees
H1B Sponsorship
The University of Texas at Austin has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (282)
2024 (210)
2023 (175)
2022 (186)
2021 (187)
2020 (190)
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Republic Capital Group
2022-09-14Series Unknown
Leadership Team
Will Whiting
Chief Development Officer
Recent News
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