Metasys Technologies · 11 hours ago
Legal Office Services Specialist
Cleveland, OH
Contract
Onsite
Entry Level
1+ years expMetasys Technologies is seeking a Legal Office Services Specialist to provide direct hands-on support within a legal office environment. The role involves managing mailroom operations, supporting legal document processes, and performing various office support tasks while ensuring high-quality customer service.
Information ServicesInformation TechnologyManagement ConsultingProfessional ServicesStaffing Agency
Responsibilities
Understand client matter workflow
Manage charge backs to firm and/or clients for work, supplies, and hours
Use legal technologies and software (e.g., document management systems, Copitrak/Equitrac)
Apply legal records management processes
Handle legal documents and processes such as:
Closing binders
Depositions
Transcripts
Briefs
Addendums
Filings
Discovery
Judgments
Ensure proper delivery of items/documents within the court system
Assist with scheduling equipment, labor, and supplies for offsite trials
Provide professional support to executive-level end users (legal assistants, firm administration, project managers, paralegals, associates, partners)
Accurately produce jobs/projects under tight deadlines with professionalism
Operate copier equipment (high-volume copy machines, fax services, postage meter, PC)
Use office equipment: paper cutter, hole driller, bindery equipment, jogger, tape machine, stackers, electric stapler
Handle confidential, time-sensitive documents
Deliver quality reproduction, scanning, and project work
Respond to customer inquiries and calculate completion times
Provide embedded support to specific floors or practice groups
Coordinate offsite projects
Maintain billing logs and calculate charges
Track work records for management reports, inventory, and supply ordering
Distribute incoming mail, packages, office supplies, and fax transmissions
Deliver completed reproduction work to designated areas (including offsite)
Perform deliveries/pickups between offices
Handle shipping and receiving of materials/packages
Perform filing duties (purging, archiving old documents)
Conduct scanning, file conversion, naming, and encryption
Perform FTP transfers for printing
Manage TOC (Table of Contents) for electronic files
Perform OCR tasks for keyword search
Format files for printing (Microsoft Office Suite, Adobe Acrobat Pro)
Conduct daily quality checks on convenience copiers
Troubleshoot copier errors and clear paper jams
Maintain daily meter and service logs
Stock and organize copier areas
Organize and manage conference/meeting rooms
Assist facilities with box moves, office moves, and occupant moves
Perform light maintenance duties
Occasionally perform cleaning duties
Work overtime on nights/weekends, including emergency response
Perform other duties as assigned
Qualification
Required
High school diploma or GED required
1–2 years of related work experience required
Strong customer service, personal, and communication skills
May require a valid, violation-free driver's license and minimum auto insurance coverage per client policy
Preferred
Minimum 2 years' experience in the legal industry preferred
Company
Metasys Technologies
Metasys Technologies is a staffing company that provides recruitment assistance.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Arkview Capital
2022-08-01Private Equity
Leadership Team
Romeen Sheth
CEO
Recent News
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