Northeast Ohio Regional Sewer District · 21 hours ago
Contract Administrator I or II
Cleveland, OH
Full-time, Contract
Hybrid
Entry, Mid Level
$63K/yr - $78K/yr
1+ years expNortheast Ohio Regional Sewer District is seeking a Contract Administrator I or II to support the Contract Administration team with contract proposal preparation, negotiations, and supplier management. The role includes maintaining the contract database, executing work orders, and ensuring compliance with the Sewer District standards.
Environmental ConsultingHealth Care
Responsibilities
Follows and executes the contract bid and quote process, including preparation of bid packages
Generates contract/change review documentation
Reviews customer specifications and government regulations
Organizes and participates in both formal and informal reviews of proposal drafts
Reviews contract documentation with proper personnel to ensure that it meets the operation needs of all stakeholders in the project
Assembles accurate contract asset lists and official contract/correspondence files
Collects and assembles templates and procedural documentation to support the Sewer District in negotiating contracts, including pricing and terms and formulating policies with suppliers and vendors
Prepares bids, process specifications, progress reports and other information as required
Compiles data for preparing estimates during the contract process
Assists with generating requests for qualifications and Requests for Proposals for related professional services
Interfaces with Sewer District departments as necessary to assist with contract and/or proposal processing and to obtain required approvals
Participates in the communication process during the review stages of the proposal document
Attends progress, pre-bid and pre-construction meetings
Responsible for the execution and review of invoices, work orders, requisitions, receiving processes, statements and contractor billings during the contract and prior to payment and closure
Resolves discrepancies with inaccurate and/or overdue invoices
Assists in the development and maintenance of contract management instruction policies, procedures and work instructions
Reviews documentation with proper personnel to ensure that it meets Sewer District needs
Maintains accurate contract and/or proposal tracking records and files in accordance with Sewer District standards, to include record retention and storage
Maintains contract database entries, keeping current with new contracts that are processed and/or executed
Assist with contract renewal review process to ensure no gaps in coverage
Generates reports in Sewer District databases to assist with overall contract administration
Manages dispatching of contractors to perform services in a timely and accurate manner to meet the needs of the Sewer District
Monitors contractor performance to ensure work conforms to contract requirements and specifications through verifying with filed staff and/or performing field verification
Coordinates with appropriate supervisors and/or any relevant municipalities to resolve any discrepancies identified with contractor work performed
Documents any non-conformance and makes recommendations for improvement
Analyzes market and delivery system to assess process and cost improvement opportunities
Tracks and analyzes contractor performance and compliance
Participates in and provides support for initiatives such as supplier enablement, contract management, project management, problem resolution and customer support
Qualification
Required
Candidate must possess an associate degree, preferably in Business Administration or related field
Candidate must possess (1) one year of contract administration experience in an engineering, maintenance, utility environment or similar industry, including a combination of the following; best practices, vendor selection, contract negotiation, asset management, resource allocation, recordkeeping, reading blueprints and diagrams, contract development, contract standards, procedural documentation, renewals and contract language
Candidate must possess basic knowledge of administrative, project management, resource allocation, contract administration, basic business law and legalities for successful contract administration
Candidate must possess knowledge of best practices in an engineering or utility environment or similar industry, including a combination of the following; best practices, vendor selection, contract negotiation, asset management, resource allocation, recordkeeping, reading blueprints and diagrams, contract development, contract standards, procedural documentation, renewals and contract language
Candidate must possess knowledge of municipal bidding and contract procedures and EPA's NPDES permit requirements
Candidate must possess effective written and verbal communication, organizational skills and decision-making abilities
Candidate must possess the ability to successfully build and sustain positive and collaborative working relationships with a broad range of stakeholders, contractors, community, government personnel and customers and the ability to provide high quality service
Candidate must possess the ability to effectively use progressive project and/or contract management techniques to successfully initiate and manage contracts through to completion on time and on budget; these skills shall be further developed during the course of employment within the position
Candidate must be detail-oriented and capable of managing large amount of data, maintain detailed comprehensive records, analyze and organize information, have effective project and time management skills and be well organized
Candidate must possess negotiation and conflict resolution skills to address issues and opportunities for improvement with diverse groups
Candidate must be proficient in Microsoft Office Suite including Word, Excel, Access, Outlook and PowerPoint
Benefits
Health Insurance Coverage
Various Retirement Planning Options (Ohio Public Employee Retirement System and Deferred Compensation Plans)
Flexible Spending Accounts
Employee Assistance Program
Free Parking at our facilities
Corporate Discounts
Active Health & Wellness Program that promotes a life/work balance
Company
Northeast Ohio Regional Sewer District
Northeast Ohio Regional Sewer District protects public health and the environment by leading effective wastewater and stormwater management.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Kenneth Duplay, CPA, CMA
Chief Financial Officer
Rick Vincent, PE
CSO Collection Systems Design Manager
Recent News
2025-03-05
2024-10-31
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