Skyline Construction · 19 hours ago
Front Desk Receptionist
Chicago, Illinois
Full-time
Onsite
New Grad, Entry Level
$22/hr - $27/hrSkyline Construction is a leader in commercial interior construction, founded in 1996 and recognized as one of Inc. Magazine’s Best Workplaces. The Front Desk Receptionist will be responsible for greeting visitors, managing office calendars, coordinating meetings, and assisting with various administrative tasks.
Construction
Responsibilities
Professionally greet and welcome visitors, clients, and vendors
Answer incoming calls, direct them to the appropriate personnel, and accurately record messages
Assist in managing the office calendar, scheduling appointments, and coordinating meetings
Assist with coordination of various company events and oversee on-site and off-site meetings, and catering arrangements
Manage and maintain office supply inventory, which includes restocking and placing orders as needed
Assist the Office Manager in managing various office vendors, including communication, and invoicing
Assist the Office Manager with project-related duties, including project preparation/set-up, close-out and coordination
Sort and distribute incoming mail, faxes, and packages and make sure these packages are properly handled upon arrival
Keeps front office and all common areas in office [including kitchen and conference rooms] organized and neat at all times
Prepare outgoing mail, including courier services and certified mail
Assist with coordinating office equipment repairs or maintenance as necessary
Assist President with monitoring/sorting emails, and follow up tasks related to communication and scheduling activities
Assist President with completing and submitting various reports
Capable of making travel arrangements and accommodations for the President and various team members within the company, including booking flights, hotels, ground transportation, and managing itineraries
Proficient in using Outlook Calendar to calendar meetings and manage multiple calendars simultaneously, including the President's meeting calendar and other team members' schedules
Other duties as assigned
Qualification
Required
Professionally greet and welcome visitors, clients, and vendors
Answer incoming calls, direct them to the appropriate personnel, and accurately record messages
Assist in managing the office calendar, scheduling appointments, and coordinating meetings
Assist with coordination of various company events and oversee on-site and off-site meetings, and catering arrangements
Manage and maintain office supply inventory, which includes restocking and placing orders as needed
Assist the Office Manager in managing various office vendors, including communication, and invoicing
Assist the Office Manager with project-related duties, including project preparation/set-up, close-out and coordination
Sort and distribute incoming mail, faxes, and packages and make sure these packages are properly handled upon arrival
Keeps front office and all common areas in office [including kitchen and conference rooms] organized and neat at all times
Prepare outgoing mail, including courier services and certified mail
Assist with coordinating office equipment repairs or maintenance as necessary
Assist President with monitoring/sorting emails, and follow up tasks related to communication and scheduling activities
Assist President with completing and submitting various reports
Capable of making travel arrangements and accommodations for the President and various team members within the company, including booking flights, hotels, ground transportation, and managing itineraries
Proficient in using Outlook Calendar to calendar meetings and manage multiple calendars simultaneously, including the President's meeting calendar and other team members' schedules
Highly organized, professional, and detail-oriented individual with exceptional attention to accuracy and precision
Possesses excellent interpersonal skills and the ability to effectively connect with people from diverse backgrounds
Demonstrates strong prioritization skills, enabling efficient handling of multiple tasks and responsibilities
Ambitious and committed to continuous learning and personal growth, consistently seeking opportunities to expand knowledge and expertise
Inherently motivated and independent, thriving as a self-starter who takes initiative and ownership of projects
Maintains a positive and enthusiastic attitude, fostering a collaborative and enjoyable work environment
Professional Experience in Event Coordination
Preferred
Local candidates with experience in Chicago are preferred
Benefits
Employee Stock Ownership Plan (ESOP)
Competitive Medical Insurance
Dental Insurance
Vision Insurance
401K Plan Matching
Life Insurance
Flexible Spending Account (FSA)
Paid Vacation Leave
Paid Sick Leave
Gym Reimbursement Program
Ability to enroll in various voluntary benefits (Pet Insurance, Identity Theft Protection, Legal Assistance and more.)
Company
Skyline Construction
Skyline Construction is a people-first organization that specializes in commercial offices, life science, healthcare, and hospitality projects.
Founded in 1996
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase