University of Florida · 5 hours ago
Administrative Assistant II - Anaclerio Learning Center
Gainesville, FL
Full-time
Onsite
Mid Level
$19.15/hr - $25.19/hr
4+ years expThe University of Florida is committed to advancing health through education, research, and patient care. The Administrative Assistant II provides essential administrative, operational, and customer-service support for the Center for Experiential Learning & Simulation (CELS), coordinating schedules and managing office logistics for senior leadership.
Higher Education
Responsibilities
Provide administrative support to Medical Directors, Operational Directors, and other senior staff by:
Scheduling and coordinating appointments, meetings, and related logistics
Preparing reports, correspondence, presentations, agendas, and arranging meeting refreshments
Offering administrative assistance to CELS staff and directors as needed
Assist SP Coordinator and SP Educator in organizing orientation and first day for all new standardized patients
Maintain and update CELS’s website and social media channels, supporting unit‑level communication efforts
Manage office and exam room supply inventory, including:
Ordering, receiving, and distributing supplies required for ALAC exam rooms and office operations
Serve as first point of contact by greeting visitors, managing incoming calls, and receiving mail and deliveries
Provide excellent customer service to faculty, staff, students, and external visitors, ensuring a welcoming and professional environment
Maintain frontline operations with accuracy and attention to detail, supporting routine office inquiries and unit‑level procedures
Monitor and track attendance of students and standardized patients with minimal supervision
Maintain accurate attendance records and support compliance with unit procedures
Prepare and compile reports related to SP attendance, evaluations, and other operational metrics
Maintain unit filing systems, structure data for reports, and provide administrative support for data organization
Qualification
Required
High school diploma or equivalent and four years of relevant experience
Preferred
Proficiency in Microsoft Office Suite (Word, Excel, Access, PowerPoint, Publisher)
Associate's degree or higher is preferred
Demonstrated ability to independently plan, organize, and coordinate multiple projects
Self-motivated with the capacity to prioritize work assignments and work autonomously with minimal supervision
Outstanding communication, organizational, and computer skills
Impeccable attention to detail
Strong interpersonal skills to effectively communicate with faculty, staff, and students
Experience with a Content Management System
Benefits
Low-cost State Health Plans : Medical, Dental, and Vision Insurance
Life and Disability Insurance
Generous Retirement Options to secure your future
Comprehensive Paid Time Off Packages : (includes over 10 paid holidays, as well as paid family, sick and vacation leave)
Exceptional Personal and Professional Development Opportunities : Access to UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more
Tuition Assistance through the UF Employee Education Program
Public Service Loan Forgiveness (PSLF) Eligible Employer
Company
University of Florida
University of Florida is a public land-grant research university in Gainesville, Florida.
10001+ employees
H1B Sponsorship
University of Florida has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (388)
2024 (307)
2023 (278)
2022 (282)
2021 (169)
2020 (162)
Funding
Current Stage
Late StageTotal Funding
$6.83MKey Investors
Align TechnologyUS Department of EnergyNFWF
2025-06-02Grant
2024-09-17Grant· $2M
2024-09-10Grant· $0.18M
Leadership Team
Sri Kalyanaraman
Co-founder, VR for the Social Good Initiative
Chris Cowen
Senior Vice President and Chief Financial Officer
Recent News
2026-01-17
2026-01-13
2025-12-07
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