A Fare Extraordinaire · 15 hours ago
The Revaire Venue Event Coordinator
Houston, TX
Full-time
Onsite
New Grad, Entry LevelA Fare Extraordinaire (AFE) is a full-service catering and event planning company seeking an Event Coordinator for their exclusive venue, The Revaire. The role involves supporting the sales team with daily office duties and event execution, ensuring a positive first impression for clients and managing various event logistics.
CateringEvent ManagementEventsFood and BeverageLighting
Responsibilities
Answer incoming inquiries via phone and email
Record event inquiry information in venue database, Caterease
Prepare paperwork and attend weekly department meetings
Assist with proposals and accurately making revisions based on client feedback
Place and ensure accuracy of rental and vendor orders and make revisions as needed
Upload all event related documents to digital event files
Maintain accurate and organized physical event files
Create detailed event timelines
Ensure event payment deadlines are met for clients and vendors
Send vendor invoices to Accounting Department for payment
Update events with final guest counts
Confirm vendors load in/load out schedules and share with Logistics Department
Share diagrams and communicate setup timeline prior to event date with Facilities Coordinator
Write event notes for service staff pre-event
Create bar and menu signage for events and tastings
Attend events and provide support overseeing load in, event execution, and load out
Communicate any building damages or repairs to Facilities Coordinator
Send review requests to clients via Captivated app post event
Invoice events post execution
Handle laundering services of venue linens
Open and close the venue each day
Order and replenish supplies for venue’s suites
Schedule venue cleaning services
Secure additional parking lot as needed based on event parameters
Manage venue air conditioning schedule
Prepare the venue for tours and meetings
Attend and/or lead venue tours
Qualification
Required
Bachelor's degree in Hospitality, Communications, Business, or related field preferred; equivalent work experience considered
Previous experience in events, hospitality, or catering industries
Strong organizational skills with the ability to manage multiple tasks and prioritize based on deadlines and importance
Proficiency in database entry and comfort learning new event management software (experience with Caterease or similar systems a plus)
Excellent written communication skills with accuracy in grammar, spelling, and punctuation
Personable, professional demeanor with the ability to work effectively across departments and with a wide variety of clients and vendors
Proactive, adaptable, and solutions-oriented, with strong attention to detail
Ability to work evenings, weekends, and extended hours as needed for event execution
Preferred
Experience with Adobe Suite, Canva, Social Tables or AllSeated a plus
Benefits
Health, vision, dental and life insurance
PTO
Mileage and cell phone reimbursement
401K matching offered
Company
A Fare Extraordinaire
A Fare Extraordinaire is an event and catering company that offers menu design, event planning, and catering services.
Founded in 1985
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Rachael Volz
CEO and Owner
Company data provided by crunchbase