Cumulus · 12 hours ago
Team Operations Coordinator
Cypress, TX
Full-time
Onsite
Entry, Mid Level
2+ years expCumulus is a company that develops the Quality Execution System (QES), enhancing construction and maintenance operations through digital tools and IoT devices. They are seeking a proactive Team Operations Coordinator to manage logistics, documentation, and administrative tasks to ensure efficient operations within the Houston office.
Consumer ElectronicsInformation TechnologyInternetInternet of ThingsSoftwareTelecommunications
Responsibilities
Serve as the central hub for Houston operations — helping connect people, tools, and processes across multiple projects
Manage and maintain inventory control systems, including tool tracking, calibration schedules, and asset check-in/out
Oversee shipping and receiving of tools, devices, and materials to and from project sites and vendors
Coordinate with procurement and vendors to ensure timely replenishment of equipment and office supplies
Maintain organized physical and digital storage of operational assets and documentation
Track and report key operational metrics such as tool utilization, shipping turnaround, and deployment readiness
Support compliance with internal quality and safety procedures related to field operations
Manage team timekeeping, ensuring accuracy of hours logged and timely submission to payroll or project tracking systems
Review and process team expense reports, verifying documentation and compliance with company policies
Maintain the Professional Services team calendar, including meetings, site visits, and travel schedules
Coordinate internal communication and assist with project documentation, reporting, and recordkeeping
Serve as the primary point of contact for document control, ensuring new or revised materials (training documents, templates, SOPs, etc.) are published, versioned, and digitally filed correctly in Cumulus’ internal repositories (e.g., Notion, Egnyte, or SharePoint)
Support leadership in creating and maintaining standardized templates, reports, and deployment documentation
Maintain a well-organized, safe, and efficient Houston office environment
Order and manage office supplies and equipment to ensure daily operational readiness
Serve as the first point of contact for visitors, deliveries, and general office inquiries
Assist with basic facility coordination and vendor communication related to office upkeep
Collaborate with Project Managers, Deployment Engineers, and the Customer Success team to ensure smooth coordination of project logistics and information flow
Support onboarding of new team members, including equipment provisioning, system access, and team orientation
Coordinate travel logistics for field deployments, including flights, hotels, and per diem arrangements
Provide ongoing administrative and logistical support to leadership for reports, planning, and internal projects
Identify and help implement process improvements that make the team more efficient, organized, and connected
Qualification
Required
2–4 years of experience in operations, logistics coordination, or office administration (experience in industrial, field service, or engineering environments preferred)
Demonstrated ability to manage inventory systems, shipping/receiving, or similar logistics workflows
Experience with document control, version management, or records management systems
Strong organizational and multitasking abilities, with exceptional attention to detail and follow-through
Excellent written and verbal communication skills, with a proactive, service-oriented mindset
Proficiency with Microsoft Office 365, Google Workspace, and project management tools such as Rocketlane, Asana, or Monday.com
Experience with file management systems such as Egnyte, Notion, or SharePoint
Ability to work independently and manage competing priorities in a fast-paced environment
Comfortable in a hands-on, collaborative role that occasionally includes physical tasks like packaging or organizing equipment
Company
Cumulus
The Cumulus Quality Execution System (QES) digitizes mission-critical construction and maintenance activities to ensure that work is done right the first time, every time.
11-50 employees
Funding
Current Stage
Early StageTotal Funding
$12.5MKey Investors
GECBrick & Mortar Ventures
2022-10-28Series A
2021-01-04Series Unknown· $8M
2018-12-20Seed· $4.5M
Leadership Team
Matthew Kleiman
Co-Founder & CEO
Chizuruoke Chikwendu
Co-Founder & CTO
Recent News
2025-02-09
2024-05-05
Company data provided by crunchbase