Mass General Brigham · 4 hours ago
Administrative Coordinator - Division of Cardiac Surgery
Boston-MA
Full-time
Hybrid
New Grad, Entry Level
$20.84/hr - $29.79/hrMass General Brigham is a not-for-profit organization that supports patient care, research, teaching, and community service. They are seeking an Administrative Coordinator for the Division of Cardiac Surgery to manage administrative coordination and support tasks, ensuring effective communication and operational efficiency.
Health CareHome Health CareMedical
Responsibilities
Extensive daily communication and contact with many Clinical and Administrative Departments. This requires routing factual and confidential information and a detailed knowledge of policies and procedures across MGB Division of Cardiac Surgery
Prepares various types of medical and administrative correspondence including memoranda, reports, letters and schedules. Composes, proofreads, and edits as necessary
Prepares, submits, and follows up on check requests, work orders, expense reports, and resource booking requests to ensure completion
Coordinate divisional events such as visiting professorships, holiday parties, and assist with graduation activities, teaching conferences, and other faculty led events
Coordinate special events such as meetings, dinners, interview sessions, orientations or graduation activities, and surgical statistics regarding admissions, discharges, deaths and complications, database entry and processing of educational program data
Recruit and onboard various roles including, but not limited to, observers and research students
Support weekly faculty meetings by running slides and marking down meeting minutes
Assist with timekeeping in UKG
Perform administrative duties under minimal supervision at the highest proficiency level
Provides direct support to Cardiac Surgery Faculty and Administrative Supervisor
Work is highly complex, non-repetitive and often project oriented
Ability to solve problems and determine best course of action with little direction
Work on projects, coordinate work, take initiative using all available resources, follow through on issues when needed, apply knowledge as appropriate with little direction from Supervisor
Track expense budgets, perform basic bookkeeping tasks and create financial reports
Assist with training and orienting staff, as needed
Provide cross coverage as needed
Follow HIPAA guidelines for the management of patient privacy and confidentiality
Works as a team member with all staff in the Division to ensure smooth operation of the Division, including participation in staff or faculty meetings, taking minutes, and preparing agendas
All other duties as needed and requested by the Administrative Manager
Qualification
Required
Proficient user of Microsoft Office suite, including Excel and Access
Interest in health care process improvement and care redesign
Excellent interpersonal skills and flexibility
Excellent oral and written skills
Understanding of and ability to use medical terminology
Computer software and word processing skills including: MS Word, Excel, PowerPoint, Outlook, Internet and Windows
Requires an ability to work effectively with physicians, physician assistants, and other clinical and support staff
Strong communication and organizational skills
Ability to focus detailed concentrated effort to multiple projects and re-establish priorities as necessary
Ability to effectively respond to time sensitive and confidential issues
Initiative and ability to work both independently and as a member of a functional team
Strong attention to detail
Ability to handle multiple tasks in a fast-paced environment
Benefits
Comprehensive benefits
Career advancement opportunities
Differentials
Premiums
Bonuses
Recognition programs designed to celebrate your contributions and support your professional growth
Company
Mass General Brigham
Mass General Brigham specializes in providing medical treatments and health diagnostics services.
Founded in 1994
10001+ employees
H1B Sponsorship
Mass General Brigham has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (77)
2024 (61)
2023 (93)
2022 (70)
2021 (80)
2020 (29)
Funding
Current Stage
Late StageLeadership Team
E
Erin Flanigan
SVP, Human Resources, Community, Specialty Hospital Division
O’Neil A. Britton
Chief Integration Officer, Executive Vice President
Recent News
Research & Development World
2026-01-25
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2026-01-24
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