NEOGOV · 11 hours ago
Senior Office Specialist
Vista City Hall - 200 Civic Center Drive Vista 92084, CA
Full-time
Onsite
Mid, Senior Level
$50K/yr - $61K/yr
3+ years expThe City of Vista is seeking a highly motivated Senior Office Specialist to perform a variety of clerical duties in the Fire Administration department. This role involves advanced administrative work, including data entry, recordkeeping, and providing customer service.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Independently composes correspondence and memos of moderate difficulty; manipulates and records data using complex databases; knows, explains, and interprets a variety of office regulations or procedures; develops reports used in the management of City operations; takes notes at meetings and may occasionally take informal minutes; depending on assignment, may provide instruction or assistance to lower level staff in a lead capacity; performs more complex alpha and numeric filing; obtains information to create or update files; answers phones, gives information and routes calls; opens, date-stamps, and distributes mail; makes complex mathematical calculations; may fill out payroll recap sheets or review time sheets for accuracy, completeness, and adherence to general payroll reporting guidelines; may provide customer service at service counter or over telephone; respond to inquiries, schedule services, assist with problem solving, etc.; maintains routine lists, logs and other detailed records; makes copies; collates, staples, and binds a variety of materials; reserves rooms; orders supplies; prepares mailings, stuffing envelopes, affixing labels, sealing envelopes, affixing postage, and placing in proper order; proofreads materials for accuracy and spelling; handles accounts payables, assisting in the monitoring of accounts and cost recovery; operates a City vehicle; and performs related work as required
Qualification
Required
Completion of High School, GED, or equivalent, including coursework or education supplemented by specialized training in the clerical occupation field
Three (3) years of general office or administrative experience, preferably performing varied clerical duties and gaining in-depth knowledge for a given department
Knowledge of office methods and procedures
Knowledge of modern office equipment operation, including computers, scanners, photocopiers and fax machines
Knowledge of department policies, procedures, and rules as it relates to the assigned work
Knowledge of computer software applications, e.g., word processing, spreadsheets or database management, as it relates to the assigned work
Knowledge of proper English usage, punctuation, grammar and spelling
Knowledge of basic arithmetic and record keeping methods
Skill in applying and explaining complex policies and procedures related to the job assignment
Skill in operating a variety of office equipment, such as photocopiers, computers and peripheral equipment
Skill in operating a keyboard at a speed necessary to perform assigned duties, usually 40 net words per minute
Skill in alphabetizing or numerically/chronologically sorting materials
Skill in communicating effectively in oral and written form
Ability to apply and exercise discretion and judgement in resolving problems
Ability to read, understand, and apply difficult materials
Ability to maintain records of budgetary expenditures
Ability to use correct English grammar, punctuation, and spelling
Ability to work cooperatively and establish effective relations with those contacted in the course of work
Ability to understand and carry out oral and written directions
Benefits
Excellent benefits package including medical, dental, vision, and life insurance programs. A portion of the employee's and dependent's premiums are paid by the City.
The City offers comprehensive wellness programming to its employees including onsite wellness facilities and onsite wellness sessions.
The City's Tuition Reimbursement Plan can assist employees in paying the cost of books and tuition for pre-approved classes which relate to their job.
Depending on eligibility, based on CalPERS criteria, new employees will be provided the 3% @ 60 Plan or newly established 2% @ 62 Plan.
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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