APMP · 5 hours ago
Manager, Events & Sponsorships
APMP is seeking an experienced, service-oriented Manager, Events & Sponsorships, to lead the planning, execution, and continuous improvement of APMP’s events and sponsorship programs. This role manages the full lifecycle of in-person and virtual events while also handling sponsor recruitment, fulfillment, and relationships to ensure an exceptional experience.
Business DevelopmentConsultingNon ProfitProject Management
Responsibilities
Leads the end-to-end planning, management, production, and execution of all APMP events, in-person and virtual
Develops detailed event project plans, timelines, and workflows; manages deadlines and dependencies to ensure successful execution
Oversees all event logistics, including but not limited to registration, rooming lists, audiovisual, food and beverage, exhibits/sponsorships, technology platforms, vendors, and on-site and/or virtual operations
Facilitates speaker selection processes, including the call for presenters, sourcing for additional speakers, collecting and organizing session submissions, and supporting committees in evaluating sessions for final agenda selections
Leads the development of event agendas, session structures, and programming timelines to ensure high-quality attendee experiences
Coordinates speaker onboarding, preparation, and readiness, including presentation guidelines, deadlines, rehearsal schedules, and logistics
Collaborates with the marketing and communications team to support agenda, speaker, and event promotion
Serves as the primary operational lead during events, addressing issues in real time and ensuring professional, seamless experience including but not limited to attendees, sponsors, and exhibitors
Conducts and analyzes post-event data, including attendee, sponsor and exhibitor feedback, financial performance, and other metrics to provide actionable recommendations for continuous improvement
Leads efforts to secure sponsors for all APMP events and programs, working collaboratively to align sponsorship offerings with APMP’s goals
Serves as the primary point of contact for sponsors, and exhibitors building strong, professional relationships and ensuring a high-touch, service-oriented experience
Manages sponsorship contracts, invoicing, fulfillment, and recognition across events and year-round programs
Coordinates sponsor and exhibitor deliverables, and deadlines across digital, print, onsite, and promotional channels
Identifies, develops, and recommends new sponsorship and exhibitor opportunities to continue to grow
Oversees onsite sponsor and exhibitor needs, including setup, engagement, troubleshooting, and teardown
Maintains accurate sponsor and exhibitor records in APMP systems and databases
Works with the COO to develop, manage, and monitor event and sponsorship budgets, ensuring fiscal responsibility and alignment with revenue goals
Supports vendor selection, contracting, and negotiation, seeking cost efficiencies without compromising quality
Reviews invoices and reconcile expenses in coordination with the COO
Qualification
Required
Bachelor's degree or equivalent professional experience
Minimum of 3-5 years of experience in hospitality and sponsorship management, preferably in associations/nonprofits
Demonstrated experience leading events and managing sponsor and exhibitor relationships
Strong project management, organizational, communication, and customer service skills
Demonstrates strong attention to detail and consistently delivers high-quality work
Experience managing budgets, contracts, and vendor relationships
Demonstrated ability to manage projects independently in a remote work environment, drive initiatives to completion, and implement process improvements
Ability to manage multiple priorities, meet tight deadlines, and collaborate effectively
Experience with event management systems, Association Management Systems (AMS) and Microsoft Office or similar tools
Willingness to travel and work evenings or weekends as required by event schedules
Preferred
A Certified Meeting Professional (CMP) certification is preferred
Benefits
Medical, Dental, Vision
401(k) plan with match
Fully remote work environment
Paid Time Off
One week of paid time off between Christmas eve and New Year’s Day when the office is closed