Baird · 12 hours ago
Administrative Assistant Supervisor - Global Investment Banking
Chicago, IL
Full-time
Hybrid
Mid, Senior Level
5+ years expBaird is a leading firm recognized as a Fortune Best Place to Work, seeking an Administrative Assistant Supervisor for their Global Investment Banking team. The role involves overseeing Executive Assistants, managing day-to-day operations, and ensuring quality standards are met while supporting the professional development of the team.
Financial Services
Responsibilities
Collaborate with the Professional Support Talent Director to plan and execute support staff growth initiatives, ensuring that they align with boarder departmental goals
Support the Executive Assistants (EA), who are responsible for aiding our banking professionals with their daily administrative needs
Ensure that quality standards are met, and GIB procedures are followed
Maintain team engagement and bolster business development knowledge through staff meetings and group training sessions
Provide routine 1:1 coaching session to help the EA sustain / improve basic competencies, create high performance and productivity, and achieve their professional goals
Address and resolve any interpersonal issues that arise, providing guidance and support to the team
Collaborate with Professional Support Talent Director to prepare for semi-annual / annual evaluations performance reviews
Participate in recruitment efforts, including reviewing resumes, screening, and interview panels
Develop and maintain relationships with direct reports and key internal business partners to ensure the support team is exercising best practices
Continuously evaluate and reinforce processes and procedures to ensure efficiency
Stay up to date on industry trends and professional procedures and incorporate them into our team's operations where appropriate
Qualification
Required
2+ years of experience with a financial services background required
Minimal travel expectations required
Preferred
5+ years of experience as a proven people leader and team management preferred
5+ years of experience as an executive assistant or similar role with significant transferable skills preferred
Strategic and analytic thinker with a drive towards execution and delivering results
Excellent organizational and multitasking skills
Exceptional communication and interpersonal skills
Advanced proficiency with MS Office Suite, Workday, Salesforce, Concur, and SharePoint preferred
Proficient using virtual communication tools Teams, Zoom, Webex
Experience with AI tools (Chat GPT, Copilot) a plus
Benefits
Bonus potential up to 20% of base pay
Compensation and bonus are commensurate with experience, performance and/or firm profitability.
Check out our Total Rewards at Baird, which is a summary of our benefits and compensation.
Company
Baird
Since 1919, Baird has guided families, businesses, communities and institutions toward their financial goals.
5001-10000 employees
H1B Sponsorship
Baird has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (10)
2024 (13)
2023 (6)
2022 (11)
2021 (4)
2020 (5)
Funding
Current Stage
Late StageLeadership Team
Ross W. Williams
Chief Operating Officer, Global Investment Banking
Adam W. Czaia
Managing Director
Recent News
2025-11-13
2025-11-11
2025-11-08
Company data provided by crunchbase