Finance Is Cool · 15 hours ago
Executive & Personal Assistant
NYC Metro Area
Full-time
Onsite
Senior Level
5+ years expFinance Is Cool is a people operations group offering custom recruitment and consulting services. They are seeking a highly organized and proactive Executive & Personal Assistant to support the founder, Haley Sacks, in managing both professional and personal priorities.
Online Media
Hiring Manager
Samantha Gibson
Responsibilities
Manage and optimize Haley’s daily and weekly calendar, ensuring time is allocated effectively across meetings, creative work, and personal commitments
Schedule and confirm appointments, adjusting quickly to frequent changes
Conduct regular calendar reviews, proactively identifying and resolving conflicts
Communicate Haley’s availability with key stakeholders as needed
Send a daily email outlining Haley’s schedule, top priorities, and prep needs
Ensure Haley is fully prepared for meetings by gathering agendas, bios, decks, and key notes in advance
Track post-meeting action items and follow up on next steps
Coordinate glam, wardrobe, and content prep when relevant
Review Haley’s inbox daily, flagging priorities and drafting responses where appropriate
Manage spam, subscriptions, and identify key follow-ups or deadlines
Manage NDAs, contracts, and invoicing timelines
Track key financial and legal dates and coordinate with the accountant and lawyer as needed
Maintain organized digital filing systems across Google Drive, Docs, and Sheets
Research and book travel, including flights, hotels, ground transportation, and glam as needed
Maintain and update detailed travel itineraries and ensure all travel is reflected in the calendar
Track and maintain records of travel preferences, loyalty programs, and seating/hotel preferences
Coordinate gifting and thank-you notes for personal and professional relationships
Manage birthdays, holidays, and special occasions with thoughtful follow-through
Run occasional personal errands and support Haley’s personal schedule as needed
Maintain a comprehensive 'contact bible' including key relationships, preferences, vendors, logins, and important dates
Coordinate logistics for shoots, brand events, and appearances, including call sheets, glam, wardrobe, and timing
Liaise with production, glam, and PR teams to ensure seamless execution
Act as a liaison between Haley and internal/external partners, maintaining discretion and professionalism
Support a positive, organized, and collaborative team culture
Assist with maintaining the MDJ office, including scheduling cleaning, ordering snacks, and general office tasks
Qualification
Required
5+ years of experience as an Executive Assistant or Personal Assistant supporting a founder, talent, or executive in a fast-paced environment
Exceptional organizational and time-management skills with the ability to manage shifting priorities
Strong written and verbal communication skills, including drafting thoughtful and polished correspondence
Discreet, trustworthy, and confident handling confidential information
Proficiency in Google Workspace (Calendar, Docs, Sheets, Drive)
Detail-oriented with a proactive, problem-solving mindset
New York–based (office is in Brooklyn) with availability to support occasional events and travel
Preferred
Experience in entertainment, content, or brand environment
Experience with project management tools
Strong understanding of pop culture, finance, and digital media
Company
Finance Is Cool
Founded in 2017 by Instagram personality Haley Sacks (aka @mrsdowjones), FINANCE IS COOL is a media company that uses humor and pop culture to democratize the world of finance.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Haley Sacks
Chief Executive Officer, Founder
Company data provided by crunchbase