Maryland Judiciary · 3 hours ago
Fiscal Clerk
Frederick, MD
Full-time
Hybrid
Entry Level
$53K/yr - $53K/yr
2+ years expThe Maryland Judiciary is responsible for administering justice in the state, and they are seeking a Fiscal Clerk to manage financial transactions and ensure accuracy in fiscal reporting. The role involves reconciling accounting systems, processing invoices, and assisting with various accounting tasks within the Accounting Division.
Office Administration
No H1B
U.S. Citizen Only
Responsibilities
This position reconciles agency accounting systems to fiscal control systems to ensure accuracy, locate and research differences, make necessary adjustments, and maintain an audit trail
Additional responsibilities including deposit of daily receipts, allocation of funds, providing guidance to clerical staff regarding fiscal policies and procedures, revenue adjustments, procurement, and Accounts Payable/Receivable
Duties also include maintaining the working fund, communicating with other agencies regarding financial disbursements, preparing check disbursements, processing local revenue disbursement, referring funds to collection and Unclaimed Property as appropriate, and assisting in the overall operation of the Accounting Division
This position will perform other duties as assigned
Prepares daily revenue and special accounts deposits and completes GEARS processes
Generates financial reporting, to include disbursements and adjustments, to AOC and maintains audit trail documentation by updating Excel spreadsheets
Processes A/P invoices in GEARS
Performs financial adjustments in GEARS, to include parallel entries when appropriate in MDEC
Disburses special account funds through MDEC to ensure that the case record is complete
Acts as custodian of the working fund, submits reimbursement requests in GEARS, reconciles account monthly, replenishes cash as needed with bank and supplies cashiers with petty cash daily
Assists with counseling cashiers on fiscal policies and procedures and with other office administration and support tasks as needed
Qualification
Required
High school diploma (or GED equivalent)
Two (2) years of fiscal or accounting work experience
Knowledge of Generally Accepted Accounting Principles (GAAP) or Governmental Accounting and Financial Reporting Standards (GASB)
Knowledge of principles and practices of bookkeeping and accounting to review, verify, record, adjust, and balance financial transactions
Knowledge of office equipment including, but not limited to, computers, telephones, copiers, scanners, fax machines, etc
Skill in managing priorities to meet critical deadlines while multitasking
Basic English and arithmetic to include, but not limited to, spelling, punctuation, addition, subtraction, multiplication, and division
Accuracy to attention and detail
Skill in analyzing records, reports, and other business and financial documents and noting details and facts pertinent to the audit assignment
Skill in organization and time management
Ability to acquire knowledge of Maryland Judiciary procedures, rules, practices, regulations, and jurisdictional courts
Ability to learn and apply job-related terminology, policies, procedures, regulations, and laws to define problems, collect data, establish facts, record data, appropriately complete forms, and provide information to customers
Ability to perform a full range of basic accounting procedures
Ability to interpret, apply, and follow a variety of written or verbal instructions
Ability to establish and maintain effective work relationships with other employees, superiors, and/or the general public
Ability to use standard office and business equipment including, but not limited to, personal computers, word processing, spreadsheets, database software, copier, microfilm machine, register, scanner, fax machine, 10-key adding machine
Ability to perform all essential functions of the position with a high degree of accuracy and independence
Ability to prioritize work responsibilities and duties to adhere to deadlines
Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body
Preferred
A Bachelor's Degree may substitute the required work experience
A Paralegal/Associates Degree or 60 college credits may substitute the required work experience
A Paralegal Certificate may substitute one (1) year of required work experience
Benefits
Medical
Dental
Vision
Life insurance
Paid time off
Paid holidays
Tuition assistance
Continuing education programs
Employee assistance programs
State Retirement and Pension plans
Telework, up to 2 days per week
Company
Maryland Judiciary
Maryland Judiciary fosters integrity and transparency through innovative, accessible court systems and justice partners.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Jason Thomas
Chief Technology Officer
Brittany Clark, MS
AOC Operations Analyst
Recent News
2025-10-16
Maryland Daily Record
2025-09-02
Maryland Daily Record
2025-05-23
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