Cushman & Wakefield · 8 hours ago
Sr. Executive Administrator/Ops Specialist
Chicago, IL
Full-time
Onsite
Mid, Senior Level
$98K/yr - $115K/yr
5+ years expCushman & Wakefield is a leading global real estate services firm. The Senior Executive Administrator provides high-level administrative and strategic support to executive leaders, managing complex priorities and ensuring seamless operations across a fast-paced business environment.
CommercialCommercial Real EstateConsultingLeasingLegalProperty Management
Responsibilities
Manage an active and dynamic calendar, including meeting prioritization, strategic scheduling, and coordination across North Americas time zones
Prepare the leader for daily meetings by organizing agendas, briefing materials, talking points, and required background information
Serve as a partner in managing communications, drafting emails, and ensuring timely follow-up on key actions
Coordinate complex travel for domestic and international trips, including itineraries, accommodations, and logistics
Handle confidential information with the highest level of integrity
Support execution of business priorities across the Americas region by tracking key deliverables and deadlines
Maintain oversight of team operating rhythms, including leadership meetings, town halls, business reviews, and offsites
Partner with HR, Finance, Legal, and regional leadership teams to support operational needs, workflows, and internal programs
Assist with preparation of presentations, reports, investor/client briefing materials, and leadership updates
Facilitate effective communication between the Americas Leaders and senior executives, business heads, office leads, and external stakeholders
Coordinate cross-functional initiatives, ensuring timely progress and alignment across markets
Manage special projects as assigned, including strategic research, vendor coordination, and event support
Build strong relationships across markets to help navigate the business efficiently
Manage expense reporting, procurement, invoicing, and budget tracking as needed
Oversee document management, approval flows, and contract routing
Partner with office management teams to support space planning, client meetings, and operational needs
Qualification
Required
5+ years of experience in operations, project coordination, executive support, or business administration
Demonstrated success in managing complex executive calendars and large-scale event logistics
Experience supporting or working closely with executive leadership
Excellent organizational and time-management skills with strong attention to detail
Strong written and verbal communication skills
Comfort working independently and navigating ambiguity
Proficiency in tools such as Microsoft Office, Teams, and project/task management platforms (e.g., Workday, Concur)
Ability to maintain discretion and confidentiality
Preferred
Experience in a large corporate or global organization
Familiarity with executive-level reporting, business planning, or stakeholder engagement
Experience coordinating offsites, board meetings, or corporate events
Interest in strategic operations, organizational planning, or process optimization
Benefits
Health, vision, and dental insurance
Flexible spending accounts
Health savings accounts
Retirement savings plans
Life, and disability insurance programs
Paid and unpaid time away from work
Company
Cushman & Wakefield
Cushman & Wakefield is a real estate services firm that offers retail investment, energy management, and property services.
10001+ employees
H1B Sponsorship
Cushman & Wakefield has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (6)
2023 (2)
2022 (6)
2021 (1)
2020 (2)
Funding
Current Stage
Public CompanyTotal Funding
$734.8MKey Investors
GreystoneCitizens BankVanke
2023-10-10Post Ipo Debt· $223.8M
2023-08-08Post Ipo Debt· $400M
2022-10-13Post Ipo Debt· $27.3M
Leadership Team
Matthew Bouw
CEO Asia Pacific & EMEA
Michelle M. MacKay
CEO
Recent News
2026-02-02
2026-01-22
Bizjournals.com Feed (2025-11-12 15:43:17)
2026-01-22
Company data provided by crunchbase