Meetings & Incentives Worldwide, Inc. · 7 hours ago
Event Sourcing Manager - Part Time (25hrs/wk)
Kentucky, United States
Full-time, Part-time
Hybrid
Senior Level
7+ years expMeetings & Incentives Worldwide, Inc. is a global event management firm specializing in various event experiences and consulting services. The Event Sourcing Manager will support a dedicated client account focusing on hotel and venue sourcing, contract negotiations, and providing consultative procurement services.
Event Management
Responsibilities
Lead hotel and venue sourcing for tier 3-5 programs; flex to support lower/mid-tier programs as applicable
Manage the full RFP lifecycle using web application tools (Cvent and Bizly), including sourcing, proposal comparison, and contracting
Negotiate cost savings, terms, and concessions with hotel and venue partners, ensuring alignment with client strategy and standards
Consult with stakeholders on sourcing strategy, preferred destinations, hotel chains, and industry best practices
Serve as a consultative partner to the client, building trusted relationships through clear communication and proactive solutions, and help educate stakeholders on the sourcing process
Ensure contract compliance with client-specific agreements and addendums, legal terms, and risk management requirements
Coordinate hotel/destination site visits for clients, as applicable
Provide light logistics/administrative support for smaller client-led RFPs, as applicable
Collaborate with planners, buyers, hotel global sales, and internal stakeholders to manage expectations and deliver exceptional service
Track and audit cost savings, maintain sourcing SOPs, and uphold data and administrative accuracy in all client reporting systems
Continuously monitor account KPIs and identify areas for improvement
Ability to handle conflict and solve problems internally and with partner suppliers, clients
Actively participate in remotely based team & client calls, as well as hotel presentations/webinars
Qualification
Required
Strong understanding of hotel operations, market pricing, seasonality, and sourcing in domestic destinations
Excellent communication skills—written and verbal—and a high degree of professionalism in client-facing settings with various audiences
Experience managing the lifecycle of a program, including final reconciliation
Proficiency with Cvent is required and familiarity with Bizly and Smartsheet is preferred; knowledge of DOMO or similar analytics tools is a plus
Confident in negotiation and contract writing, with a track record of delivering cost savings
Ability to learn & adhere to internal and client policies and procedures (SOPs)
Train account team, planners, and buyers, on specific account processes and needs, as applicable
Participate in operations turnover meetings, program briefings, and debriefings to ensure account continuity
Ability to deliver creative outputs in a constricted timeline while maximizing available resources
7+ years of experience in the meetings & events industry, specifically in strategic sourcing/procurement
College degree or equivalent experience is required
Comfortable working independently in a virtual office environment, with ability to work in the Eastern or Central US time zones
Ability to travel to client office sites (1 time per quarter). More travel may be necessary initially for training and onboarding requirements
Outstanding leadership abilities including skills in negotiations, customer service and conflict resolution
Demonstrated excellent communication skills in all forms and with a variety of audiences
Track record of successfully managing multiple projects simultaneously, effective time management skills and ability to work in a fast-paced environment
Ability to work effectively and harmoniously with internal teams and clients
Preferred
Indianapolis area-based is a bonus but not required
Benefits
Health, Dental, Vision and Life Insurance options
401K plan
Paid holidays
Accrued personal time off for vacation and sick leave.
Laptop, additional monitor, and mobile phone
Global Giveback program for volunteer service
Remote Office / Work from home, ability to work from client office 1-time a quarter.
Includes M&IW laptop, internet access, M&IW phone, M&IW systems access.
Includes client laptop, network, system and application access.
Company
Meetings & Incentives Worldwide, Inc.
M&IW is a women-owned event agency specializing in planning meetings, conferences, and incentives of all scales worldwide.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Tina Madden
Chief Executive Officer
Recent News
2025-07-15
2024-12-26
Company data provided by crunchbase