Abilene Zoological Gardens · 14 hours ago
Purchasing - Buyer I/II/III
Abilene, TX
Full-time
Onsite
Entry, Mid, Senior Level
1+ years expAbilene Zoological Gardens is looking for a Buyer to support the Purchasing Division and City departments in procuring materials, supplies, equipment, and services. The Buyer will maintain records, assist with bid processes, and provide customer service to vendors and internal departments.
Museums & Institutions
Responsibilities
Assist with bid openings, reviewing documentation for completeness, and preparing bid tabulations
Maintain vendor files and contact information
Work collaboratively with departments to resolve purchasing questions, discrepancies, or workflow issues
Monitor open purchase orders and follow up on order status, delivery issues, or necessary change orders
Support surplus property activities and auction process with the Purchasing Manager and Purchasing Supervisor
Support maintaining accurate purchasing records and ensuring adherence to retention requirements
Provide customer service to vendors and internal departments regarding purchasing procedures and requirements
Provide support for purchasing operations, including data entry, scanning, filing, and record maintenance
Process requisitions and purchase orders for routing and ensure documentation is complete
Assist with the preparation of bid packets, addenda, meeting notices, and related communications
Maintain bid logs, vendor lists, mailing lists, and internal databases
Schedule bid openings and meetings; sign-in sheets, and record bid opening results
Respond to inquiries from vendors and internal departments regarding purchasing processes and required documents
Assist in maintaining purchasing files for compliance with public record and retention requirements
Assist Purchasing Manager and Purchasing Supervisor with routine clerical tasks related to procurement activities
Operate a City vehicle or personal vehicle to visit other work locations, attend meetings, and events
Perform other job-related duties and responsibilities as assigned
Qualification
Required
Under the general direction of the Purchasing Manager and Purchasing Supervisor, the Buyer performs purchasing support functions for the Purchasing Division and City departments related to the procurement of materials, supplies, equipment, and services
This position processes and reviews purchasing documentation, maintains accurate records, and provides customer service to vendors and internal departments
The Buyer applies knowledge of established purchasing policies, procedures, and applicable laws to ensure transactions are complete and compliant
This role supports purchasing operations but does not have authority to make final procurement decisions
This position exercises no supervision
Assist with bid openings, reviewing documentation for completeness, and preparing bid tabulations
Maintain vendor files and contact information
Work collaboratively with departments to resolve purchasing questions, discrepancies, or workflow issues
Monitor open purchase orders and follow up on order status, delivery issues, or necessary change orders
Support surplus property activities and auction process with the Purchasing Manager and Purchasing Supervisor
Support maintaining accurate purchasing records and ensuring adherence to retention requirements
Provide customer service to vendors and internal departments regarding purchasing procedures and requirements
Provide support for purchasing operations, including data entry, scanning, filing, and record maintenance
Process requisitions and purchase orders for routing and ensure documentation is complete
Assist with the preparation of bid packets, addenda, meeting notices, and related communications
Maintain bid logs, vendor lists, mailing lists, and internal databases
Schedule bid openings and meetings; sign-in sheets, and record bid opening results
Respond to inquiries from vendors and internal departments regarding purchasing processes and required documents
Assist in maintaining purchasing files for compliance with public record and retention requirements
Assist Purchasing Manager and Purchasing Supervisor with routine clerical tasks related to procurement activities
Operate a City vehicle or personal vehicle to visit other work locations, attend meetings, and events
Basic purchasing principles, terminology, and practices
Office procedures, recordkeeping, and documentation standards
Purchasing workflows such as requisitions, purchase orders, and vendor files
Customer service principles
ERP or purchasing software systems at a basic user level
Prepare and process purchasing documents accurately
Enter and retrieve data using ERP systems and office software
Communicate clearly and professionally with vendors and internal departments
Organize, scan, file, and maintain purchasing records
Follow established procedures and workflows
Provide courteous and responsive customer service
Work cooperatively in a team environment
Learn and apply established purchasing policies, procedures, and guidelines
Maintain accurate records with attention to detail
Follow written and verbal instructions
Meet deadlines and manage routine work assignments
Establish and maintain cooperative working relationships with those contacted in the course of work, both internally and externally
Follow and embrace the City of Abilene Core Values – Respect, Integrity, Service Above Self, and Excellence in All We Do
Perform as a team member in a manner that accomplishes the Division's mission and treats team members with dignity, courtesy, and respect
One (1) year of administrative or clerical experience required
High school diploma or GED required
A Texas driver's license, the ability to obtain one within ninety (90) days of employment, or a military waiver is required
Two (2) years of experience in purchasing processes and procedures required
Three (3) years of experience in purchasing processes and procedures required
Public sector procurement experience required
Preferred
Experience in purchasing, finance, accounts payable, or a related field preferred
Public Sector Procurement Experience Preferred
One year of professional development in public purchasing preferred
Company
Abilene Zoological Gardens
At Abilene Zoological Gardens (The Abilene Zoo) our purpose and our Mission is to be "a place of learning and adventure, where families make memories, share the joy of discovery and become inspired to preserve wildlife" for the citizens and the visitors of Abilene, Texas where we are one of the prominent, must-see, attractions in the City of Abilene.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase