Turner Construction Company · 5 hours ago
FEC Administrative Specialist
Houston, TX, US
Full-time
Hybrid
Senior Level
5+ years expTurner Construction Company is a leading construction firm, and they are seeking an FEC Administrative Specialist to support their Procurement department. The role involves performing daily administrative tasks, processing documents, and maintaining organized systems to facilitate the procurement process.
Building MaterialConstruction
Responsibilities
Provide professional customer service and positive interactions while processing day-to-day administrative items and supporting local business unit function. (e.g., Procurement department)
Perform administrative services including processing mail, overnight mailings, photocopying, filing, manage phone list , process invoices, and order supplies and stationery
Edit and assemble documents and reports
Engage professionally with others to address and discuss information and assist with general inquiries; provide appropriate escalation
Develop general knowledge of contract documents, understand contract types, and select correct contract forms to support Procurement activities
Generate contracts within Procurement module system of record (e.g., SAP) and ensure accuracy of details
Upload documents into DocuSign system, maintain Subcontractors’ updates, and track through to completion while maintaining executed contracts
Maintain organized filing system and coordinate document retrieval
Track Certificate of Insurance (CoI) renewals and maintain up-to-date documentation and details in system of record
Assist in development of bid lists for trade items, coordinate pre-bid meetings, may distribute bid documents, and assist in receiving bids
Assist in preparation of assigned spreadsheets to confirm bidder compliance with contract documents. (May include scope requirements, quantities of key materials and labor, alternates and unit pricing, schedule and logistic plans, labor costing (e.g., Prevailing Wage, Davis Bacon), Underrepresented Business Enterprises (UBE) (or other business classification requirements), insurance and bonding requirements, along with any other project-specific needs
Conduct prequalification research and follow-up with subcontractors to assist in completion of prequalification process
As directed, contact vendors and subcontractors during bidding phases to determine coverage of trade items and identify problems and forward to Procurement Agent
Receive questions from bidders and obtain clarification through Procurement Agent (or bid period Request for Information (RFI) Lead) and forward answers to bidders
Track and request missing or expiring insurance, verify insurance requirements for compliance with agreements, and follow up with stakeholders as required until resolved
Proofread work before presenting to Procurement Agent/Manager for signature
Compile and route agreements for execution using DocuSign system
Release and update contract and insurances; update halt codes within Procurement database as directed
Organize Procurement documentation for distribution and filing
Organize local distribution and storage of executed contracts, agreements, and related documents in shared document system
Manage Subcontractor prequalification files; obtain and enter values for current Experience Modification Rate (EMR), and financials into Prequalification system
Embrace company culture, values, and Diversity, Equity, & Inclusion (DE&I) activities across company
Provide team support and relief of others' job duties during times of need (e.g., lunch, breaks, illness, vacation)
Contribute innovative ideas for continuous improvement and effectiveness of team
Other activities, duties, and responsibilities assigned
Qualification
Required
High School Diploma and minimum of 5 years of relevant administrative assistant experience, required
High degree of detail, accuracy, and organizational skills
Maintain confidential information
Work independently, with some oversight, and as part of team
Approachable, proactive, positive, and professional attitude
Professional verbal communication and written business communication skills
Able to conduct research and effectively proofread
Exhibit active listening skills and follow through on commitments
Good judgment to solve problems, escalate issues, and request prioritization of responsibilities
Computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment
Familiar with Procurement systems and DocuSign
Limited travel
Preferred
College degree and/or relevant administrative skills certification, a plus
Construction, Purchasing, Procurement, or other related experience, a plus
Company
Turner Construction Company
Turner is a provider of construction services committed to making a difference in the lives of people.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Christa Andresky
Chief Financial Officer
Lars Leitner
Senior Vice President, Chief Strategy Officer
Recent News
Sports Business Journal
2025-11-08
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