Pinellas County Government · 14 hours ago
Project Coordinator-Administrative
FL
Full-time
Onsite
Senior Level, Lead/Staff
$71K/yr - $92K/yr
8+ years expPinellas County Government is responsible for providing various public services, and they are seeking a Project Coordinator – Administrative. This role provides administrative, technical, and field support for stormwater and Public Works projects, ensuring efficient planning, design, construction, and maintenance.
Service Industry
Responsibilities
Plans, schedules, and tracks projects and program activities across multiple operational, engineering, and administrative units; monitors deadlines, deliverables, risks, and issue resolution
Prepares project documentation, reports, presentations, research summaries, and briefing materials for internal and external stakeholders; ensures compliance with reporting requirements
Assists with permit and regulatory compliance through data gathering, documentation, and reporting
Coordinates logistics for meetings, workshops, field reviews, procurement events, and interdepartmental work sessions
Provides support for stormwater rehabilitation programs, including pipe lining, pipe removal and replacement, and open channel commercial maintenance
May supervise or lead assigned staff, interns, consultants, or contractors performing defined tasks or project components
Facilitates progress communication between internal teams, contractors, vendors, and inspectors
Assist with field inspections, assembles technical documentation, and assist with the preparation of work order packages
Assists in preliminary assessment activities such as preparation for CCTV coordination, permitted facility inspections, and condition documentation
Conducts preliminary reviews of stormwater complaints, drainage issues, and minor plan sets for completeness and alignment with program standards
Prepares field reports, photo documentation, and inputs GIS/ asset management data entries as directed
Prepares and reviews scopes of work, cost estimates, specifications, work orders, and CIP justification packages for stormwater lining, replacement, rehabilitation, and open-channel projects
Coordinates procurement activities in compliance with County Purchasing procedures, including solicitations, bid/RFP support, vendor communication, and contract renewals
Reviews contractor proposals, schedules, pay applications, change orders, test results, and close-out documentation for accuracy and compliance
Maintains records for compliance and asset management systems, including NPDES/MS4 requirements, CCTV inventories, lining programs, pipe rehabilitation logs, OCCM maintenance activities, and related documentation
Supports pre-bid, pre-construction, and progress meetings; documents action items and follow-up requirements
Assists with preparation of BOCC agenda items such as maintenance agreements, contract amendments, and renewal documentation
Serves as the Division’s representative in coordinating with internal and external entities such as Real Estate Management, County Attorney’s Office, Engineering & Survey, Operations, and municipalities regarding land access and rights
Reviews and, when necessary, assists in obtaining documents related to rights-of-way, easements, temporary construction access, plat dedications, and other real estate instruments necessary to perform stormwater maintenance and rehabilitation activities
Maintains project files, documentation logs, compliance checklists, and closure packages in support of NPDES/MS4 requirements
Assists with report preparation, presentation materials, and internal briefings
Supports interdepartmental coordination and communication on permitting, environmental compliance, utility coordination, and municipal partnerships
Utilizes project management, asset management, and GIS platforms to input, query, track, and analyze data
Research regulatory requirements, industry best practices, technical standards, and peer agency approaches to support continuous improvement
Conducts research by reviewing project files, MicroPISH, GIS data, historical records, and reliable online sources to support project delivery, regulatory compliance, and decision-making
Manages, organizes, and maintains research materials, project records, and GIS files to ensure accurate documentation, traceability, and accessibility
Supports stormwater projects through knowledge of easements, rights-of-way, and access agreements, including review of recorded documents and coordination of easement acquisition, transfer, and documentation processes
Assists with tracking easement status and ensuring appropriate legal access is in place for maintenance, rehabilitation, and capital projects
Supports County emergency operations including pre-storm preparation, post-storm assessments, and operational sustainment activities
May be required to work extended hours, nights, weekends, or disaster duty as assigned
Qualification
Required
Eight (8) years of technical or professional experience in public administration, construction, engineering, stormwater management, utilities, project management, contract administration, procurement support, or closely related fields; or an equivalent combination of education, training, and experience
Possession and maintenance of a valid State of Florida Driver's License
Preferred
Experience in field inspections, construction administration, CCTV review, contract compliance, stormwater/reclaimed water utilities, or transportation infrastructure
Training or certifications such as: FDOT TTC (Intermediate or Advanced), NIMS/ICS, Trench & Excavation Safety Awareness, Confined Space Awareness, PACP/MACP/LACP (desired, not required), Stormwater BMP/NPDES inspection, GIS field data collection, Experience with asset/project management systems
Benefits
Members of the Florida Retirement System (FRS) with investment and pension options
Deferred compensation programs
Wellness centers
Company
Pinellas County Government
A dynamic career awaits you at Pinellas County Government. Our over 3,000 employees deliver first class service and make a difference in the community.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$0.06MKey Investors
The Duke Energy Foundation
2021-12-20Grant· $0.06M
Leadership Team
Rakesh Patel
Deputy CIO & Innovation Officer, Director of Technology
Recent News
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