Jefferson Educational Society · 9 hours ago
Administrative Assistant & Event Coordinator
Erie, PA
Part-time
Onsite
Entry Level
$16/hr - $18/hr
1+ years expThe Jefferson Educational Society (JES) is seeking a highly organized and detail-oriented Administrative Assistant & Event Coordinator to support front-office operations and public programming. This role is central to the smooth execution of daily administrative functions and the coordination of lectures, forums, and public events.
Public Policy Offices
Responsibilities
Serve as the front-office point of contact, welcoming patrons, members, speakers, and guests
Answer and route calls and emails related to events, memberships, and general inquiries
Perform administrative tasks including document preparation, database updates, mailings, and record maintenance
Maintain an organized, welcoming office and lobby environment
Assist with basic reports such as membership updates and ticket sales summaries
Perform additional duties as assigned by JES leadership
Support logistics for small programs and large public events, including setup, registration, signage, and speaker hospitality
Prepare event materials such as registration lists, name badges, run-of-show documents, and handouts
Process registrations and attendance tracking using CRM software (Neon)
Post events to community calendars, the JES website, and internal systems
Assist with event communications, confirmations, reminders, and post-event reporting
Qualification
Required
High school diploma with 2+ years of professional office experience, or Associate's degree with 1+ year of experience
Strong organizational, time-management, and multitasking skills
Proficiency with Microsoft Office / Office 365 and Outlook
Comfort learning CRM and event-management tools
Ability to work independently and as part of a small team
Reliable, punctual, and flexible for occasional weekday evening events
Interest in civic engagement and alignment with JES's mission
Preferred
Familiarity with event logistics or hospitality support is a plus
Benefits
Up to 4% company-matching IRA
Flexible summer schedule (Fridays off, Memorial Day–Labor Day)
Opportunities for advancement, including potential full-time growth
Complimentary access to JES programs and events
Company
Jefferson Educational Society
The Jefferson Educational Society was created as a non-profit organization with the Pennsylvania Department of State on September 29, 2008.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase