NAI NorCal · 6 hours ago
Real Estate Administrative Assistant
Bay Area
Full-time
Onsite
Mid Level
3+ years expNAI Northern California is a commercial real estate brokerage with offices located in San Francisco, Oakland, and San Jose. They are seeking a Real Estate Administrative Assistant to join their Brokerage team, providing leadership and operational expertise while acting as a liaison between clients and agents. The role requires attention to detail and the ability to prioritize multiple projects in a fast-paced environment.
Commercial Real EstateCrowdfundingProperty ManagementReal EstateReal Estate BrokerageReal Estate Investment
Responsibilities
Work directly with the Real Estate Team
Perform Marketing Duties
Review commissions to ensure all cash received is accounted for and paid out on a timely basis
Transaction Coordination
Assist with business support function activities for brokers
Contract review oversight: Purchase agreements, closing statements, disclosures, etc
Liaison regarding any IT or TC issues
Work effectively with all areas of the company
Ensure compliance with all company policies and DRE regulations
Be up to speed with any and all legal issues that may arise, including E&O
Maintain required competencies around all required software including, but not limited to, Adobe Creative Cloud (includes InDesign, Photoshop, Adobe Acrobat Pro), Google Suite, Salesforce, Intelius, Ring Central, and others as required
Implementation of additional learning opportunities for self and team
Assist with overall corporate culture
Solution-oriented
Attend and lead virtual departmental meetings as required
Interface, coordinate and manage infrastructure activity to meet business needs and complete projects and priorities
Coordinate office meetings, tours, appointments and events
Recognize the broader implications of a project and identify all that should be done, not just what was assigned
Assists with the development and implementation of procedures and best practices to support business needs (brokerage, property management, project management, HR, marketing, research & finance)
Qualification
Required
Must be located physically in the Bay Area, California
Real estate industry support or an understanding of the Real Estate business is a must
Minimum three years of business, marketing and/or Real Estate experience
Commitment to high professional ethical standards
Polished and professional, must work with integrity and confidentiality
Work enthusiastically in a team atmosphere, promoting collaboration and idea sharing verbally and through action
Strong organizational, interpersonal and communication skills
Demonstrated capacity to multi-task in a fast-paced, professional environment
Must be an extension of the team and handle situations proactively and intuitively
Must be flexible and highly motivated with a willingness to take initiative
Ensure that strong attention to detail is maintained at every level
Interpersonal savvy – relates well to all kinds of people, up, down, sideways, inside and outside the organization and uses tact and diplomacy
Excellent letter/email writing ability including strong proofreading and editing capabilities
Optimistic and outgoing personality, excellent follow through, must be a taskmaster
Develop effective and constructive solutions to challenges and obstacles with the ability to complete projects on time with diverse teammates
Demonstrate advanced proficiency in Google Workspace Apps, as well as have the ability to command company specific software and databases
Learning on the fly – learn quickly when facing new problems, open to change, quickly grasps the essence/underlying structure of anything, enjoys the challenge of unfamiliar tasks
Preferred
Bachelor's or Associate's Degree preferred, but not required
Salesforce experience a plus
Benefits
Up to 70% medical benefits package.
Company
NAI NorCal
NAI Northern California is a full-service commercial real estate firm serving the San Francisco Bay Area.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
J
James Kilpatrick
President
Company data provided by crunchbase