ABM Industries · 1 day ago
Administrative Assistant
Ann Arbor, MI
Full-time
Onsite
Entry Level
$24/hr - $24/hr
2+ years expABM Industries is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. They are seeking an Administrative Assistant to support the Account Manager and assist with various administrative and HR-related functions, including payroll processing, scheduling interviews, and maintaining employee files.
Facilities Support ServicesFacility ManagementJanitorial Service
Responsibilities
Payroll for 200 team members - this is done on Mondays
Assist the Account Manager and/or Assistant Account Managers with any admin duties
Conduct and answer phone calls/emails & door access intercom system
Create and maintain weekly spreadsheets for processing, staffing roster, PTO accruals and trackers, seniority lists, etc
Verify and create schedules and hourly reports for staff in EPAY
Track daily missed punches and communicate with staff members to get them corrected
Maintain files and documents organized for easy management access
Mail checks for hourly employees
Complete and send off Employee change forms
Oversee that all tags have been submitted and approved by each manager
Keep record of all Safety trainings
Maintain small tools and equipment inventory files
Finger printing Program and Paperwork
Assist with Tag Pricer, & Corrigo Work Orders
Review all incoming applications, and conduct phone screens
Schedule interviews and assist managers in conducting them as needed
Conducts and follow up on all background checks and badging
Onboard new hires through the Sterling system, and assist them through the entire hiring process
Provide manager and employees with employee number once hired
Schedule and assist in training/orientations for new employees as needed
Create new employee personnel folders, and maintain all employee files
Disposition applicants as needed
Sign employees up for Docudelivery, Direct Deposit, Money Network Card etc
Complete employment verification requests
Forward Garnishments
Create a monthly discrepancy for Anniversary pay and submit to payroll
Assist hourly employees with any questions or concerns
Qualification
Required
High School Diploma or GED required
Two (2) or more years of Office Administrative experience
One (1) or more years of budgeting, expense control, and scheduling experience
Demonstrate an advance level of experience with Microsoft Office software applications, including Outlook, Excel, and Word
Employee must be internet/computer savvy
Preferred
Associate or bachelor's degree in applicable field of study
Human Resources coordinator experience
Benefits
ABM offers a comprehensive benefits package.
Company
ABM Industries
ABM Industries is a facility management company that offers airport shuttles, wheelchair assistance, and janitorial services to businesses.
10001+ employees
H1B Sponsorship
ABM Industries has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (5)
2024 (4)
2023 (2)
2022 (3)
2021 (4)
2020 (3)
Funding
Current Stage
Public CompanyTotal Funding
$2.2B2025-02-27Post Ipo Debt· $2.2B
1978-01-13IPO
Leadership Team
Scott Salmirs
President and CEO
Rene Jacobsen
EVP & Chief Operating Officer
Recent News
2026-01-22
2026-01-16
2026-01-06
Company data provided by crunchbase