Big Brothers Big Sisters Twin Cities · 8 hours ago
People and Culture Administrative Specialist
Minneapolis,MN,US
Full-time
Onsite
Entry Level
$21.65/hr - $23.08/hr
2+ years expBig Brothers Big Sisters Twin Cities is the largest and oldest youth mentoring organization in the greater Twin Cities. The People & Culture Administrative Specialist supports day-to-day operations of the People & Culture team, focusing on hiring, onboarding, payroll processing, and employee engagement while ensuring a values-driven workplace.
Non ProfitService IndustrySocial AssistanceYoung Adults
No H1B
Responsibilities
Supports People & Culture functions in recruitment, including posting positions externally, applicant communication, screening candidates, scheduling interviews, compiling interview materials, and conducting reference, fingerprinting, and background checks
Ensures accurate and timely employee onboarding and offboarding processes, hires/terminations in the HRIS, completion of required paperwork, and benefits enrollment
Schedule, administer, and process fingerprinting for new employees, and serve as a backup for prospective volunteer fingerprinting
Support the finance department in billing and payroll reconciliation
Serves as an additional point of contact with carriers and the HRIS vendor
Assist with the open enrollment process, including advising and answering questions from employees and supervisors
Process various paperwork, especially regarding disability, FMLA absences, and employee life status changes
Act as first point of contact for employees for inquiries and support in the HRIS system
Maintain physical and electronic files for employees
Perform clerical functions, including scheduling meetings and trainings, process outgoing and incoming People & Culture mail and faxes, make copies
Manage the People & Culture shared email, direct inquiries as needed
Handle all administrative tasks for staff meetings, events, employee recognition, training, and additional initiatives, including set up, promotion, food orders, clean up, etc
Perform annual audits of People & Culture files and records to ensure compliance and accuracy, including but not limited to I-9 files, employee files, and job descriptions
Create, launch, report, and visually present engagement and other employee survey data
Gather and record People & Culture data points for monthly review
Assist the Manager of People and Culture in compliance reporting, as needed
Support administrative needs for the Vice President of People & Impact, including scheduling meetings, expense reporting, etc
Serve as backup to the board liaison, as needed
Works on special projects as assigned
Contribute to the mission and success of the agency
Adopt strengths-based perspectives when discussing specific groups or contexts, particularly those historically marginalized
Handle data from youth, families, mentors, or other constituents with care, ensuring secure and private maintenance
Stay informed about community needs, resources, and networks
Collaborate with others to achieve goals outlined in the agency’s Strategic Plan
Honor and respect the diversity of lived experiences, fostering an inclusive and equitable environment within the organization
Represent BBBS well in the broader community
Assist in agency-wide events and initiatives including recruitment, fundraising, event management, and community outreach
Qualification
Required
High school diploma or GED
At least 2 years supporting an organization in an administrative or clerical capacity
Experience in Human Resources highly preferred
Solid organizational, problem-solving, and interpersonal skills
Excellent time management and listening skills, dependability, and attendance
Works independently and performs all responsibilities with a high level of professionalism, discretion, a positive attitude, tact, and follows directions with minimal supervision
Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact and professionalism
Knowledge of employee benefits and applicable laws
Excellent written and verbal communication skills
Ability to maintain confidentiality
Ability to communicate Big Brothers Big Sisters mission to stakeholders
Ability to work in a diverse environment and adapt to change
Valid driver's license and motor vehicle and must pass background check and fingerprint check
Preferred
Experience in Human Resources highly preferred
Benefits
Medical insurance
Dental insurance
Vision insurance
Pet insurance
Employer-paid short & long-term disability insurance
Life insurance
Health Savings Account (HSA) or Flexible Spending Account (FSA)
Paid time off accrual & 13 Paid Holidays
403(b) retirement plans with employer match
Company
Big Brothers Big Sisters Twin Cities
Big Brothers Big Sisters Twin Cities is a non-profit organization management.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Gloria Lewis
Presient & CEO
Recent News
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