NEOGOV · 11 hours ago
Fire Administrative Aide
Fire Department Station 1, CA
Full-time
Onsite
Entry Level
$5,494.51/mo - $6,610.52/mo
3+ years expNEOGOV is seeking a Fire Administrative Aide for the City of Lompoc. This role involves performing complex administrative secretarial duties, supporting the Fire Department, and handling confidential matters related to labor relations and departmental procedures.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Performs complex administrative secretarial duties in support of assigned department director
Recommends improvements in workflow, procedures and use of equipment and forms
May serve as secretary for labor negotiation discussions
Prepares and maintains a variety of labor relations and other confidential materials
Routinely handles highly confidential and sensitive information
Assists in conducting surveys and studies relating to department functions and services
Gathers, organizes and analyzes information to assist in the development and recommendation of solutions
Prepares written reports recommending revisions or solutions to department practices, procedures or problems
May assist in the preparation of the department's budget by obtaining and compiling data
May provide direct or technical supervision over a professional support unit
Processes responsible administrative details
Initiates and maintains contact with individuals, groups and agencies
Receives and investigate complaints
Collects, compiles and analyzes information pertaining to the functions of the department
Represents and acts for the supervisor in accordance with broad guidelines and good judgment
Participates in the duties relating to the administration of a department
Participates in preparing comprehensive reports, agendas and minutes of meetings
Compiles annual budget requests/documents
Makes statistical computations and analyzes results
Maintains records concerning purchases, budget accounts and inventory
Coordinates payroll procedures, monitoring payroll sheets for accuracy
Coordinates performance evaluation schedule with managers and supervisors and types of performance evaluations and personnel action forms
Makes itineraries/travel arrangements
Prepares a wide variety of reports, letters, memoranda and statistical charts, from rough draft or verbal instruction
Takes and transcribes dictation as required
Composes correspondence related to assigned responsibilities
Proofreads materials for clerical accuracy, spelling, syntax, grammar and clarity
Assists in the development of department presentations using PowerPoint and other media forms
Maintains records and develop reports concerning new or ongoing programs and program effectiveness
Maintains records for attendance, facilities usage, service levels, permits and related records
Prepare statistical reports as required
Maintains a calendar of activities and various events for assigned department
Coordinates activities with other City divisions or departments, the public and outside agencies
Maintains and coordinates daily calendars and schedules; gathers information regarding upcoming meetings or events
Coordinates all details for upcoming events with individuals/organizations
Makes facility and refreshment arrangements
Screens office and telephone callers; responds to complaints and requests for information on regulations, procedures, systems and precedents relating to assigned responsibilities
Serves as secretary to various committees and commissions, preparing the agenda packet and taking minutes of the meetings
Assists committee members and commissioners with questions and requests
Maintains personnel files of departmental staff
Provides information and forms to the public as needed
Applies departmental policies and procedures in determining completeness of applications, forms, records and reports
Assists in a variety of department operations
Performs special projects and assignments as requested; contacts the public and outside agencies in acquiring and providing information and making referrals
Receives, opens, date stamps and screens incoming and outgoing mail/correspondence using broad discretions and knowledge of business operations and arranges in priority order
Assembles background information and prepares responses where appropriate and distributes appropriately
Performs related duties and responsibilities as required
Qualification
Required
Completion of college or business school course work in office skills management
Three (3) years of increasingly responsible administrative secretarial experience, which included the use of personal computers and associated software
Typing certificate verifying a minimum of 50 net wpm
Possession of a valid and appropriate California Driver's License may be required
Excellent office, supervisory, and interpersonal skills
Ability to independently perform difficult administrative, secretarial and clerical work involving independent judgment and personal initiative requiring a thorough knowledge of department functions and municipal policies
Ability to devise or adopt office procedures in response to changing organizational needs
Ability to initiate, write and prepare clear and comprehensive reports and keep complex records
Ability to comprehend, interpret, explain, adhere, and enforce department policies and procedures
Ability to keep moderately complex records
Ability to understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities
Ability to compose and prepare letters and memoranda using independent judgment in making editorial changes
Ability to comprehend, explain and adhere to statutes, rules and regulations
Ability to work independently in the absence of supervision
Ability to operate and use modern office equipment including a computer
Ability to work cooperatively with other departments, City officials and outside agencies
Ability to apply analytical and statistical principles and procedures
Ability to perform research with accuracy and develop objective recommendations
Ability to prepare clear and concise reports
Ability to perform statistical and administrative analysis
Ability to communicate clearly and concisely, both orally and in writing
Ability to exercise discretion in performing tasks
Ability to operate a variety of office equipment including copiers, facsimile machine, computer effectively and efficiently
Ability to input and retrieve data and text
Ability to develop, organize and maintain filing systems for record storage and retrieval
Ability to work after normal working hours as necessary
Ability to supervise and train the work of others
Ability to assign and review the work of others
Ability to ensure the department director is fully informed of department functions
Ability to maintain confidentiality of reports and records
Ability to establish and maintain effective working relationships with those contacted in the course of work
Preferred
Some experience performing entry-level analytical work or completion of courses in public administration, accounting or a closely related area is highly desirable
Benefits
Bilingual Pay: Individuals determined to be in an eligible position and qualified by the City will be eligible for $150 per month bilingual. Employees with both oral and written bilingual skills shall receive $190 per month bilingual pay.
Deferred Compensation: The City encourages and supports employee enrollment in either MissionSquare or CalPERS deferred compensation plan. Employees may contribute up to the maximum amount according to the IRS Retirement Plan Contribution Limits.
Dental Insurance: Effective the first day of the month following appointment, the employee and dependents are eligible for insurance; the City contributes a substantial amount of the premium for the employee and dependents.
Health Insurance: Effective the first day of the month following appointment, the employee and dependents are eligible for insurance; the City contributes a substantial amount of the premium for the employee and dependents. Employees can select from three (3) Blue Shield plans.
Employee Assistance Program (EAP): Employees of the City of Lompoc are eligible to receive EAP services administered by Anthem Blue Cross. Employee, spouse, and eligible dependents are entitled to receive five (5) sessions per family member, per incident. Services include counseling for various reasons/needs.
Holidays: Thirteen (13) days per year including one floating holiday.
Life Insurance: The City provides life insurance in the amount equivalent to two years' annual salary up to a maximum of $300,000. The premium is paid entirely by the City. Employees are eligible for enrollment after the first day following six (6) months of continuous employment. Additional employee coverage is available at group rates.
Long-Term Disability Insurance: Effective the first day of the month following six complete months of employment, the employee is eligible for insurance. The City pays 100% of the premium.
Retirement: Third Tier-- Employees hired after January 1, 2013 are covered by California Public Employees Retirement System (CalPERS) 2% at age 62 formula. Employees pay 50% of the normal cost of the member's contribution as prescribed by PEPRA. Final compensation is the average for the highest 36 consecutive months.
Second Tier-- Employees hired after November 19, 2011 and before January 1, 2013 are covered by California Public Employees Retirement System (CalPERS) 2% at age 60 formula. An eight percent (8%) member's contribution is paid by the employee. Final compensation is the average for the highest 36 consecutive months.
First Tier-- Employees hired prior to November 19, 2011 are covered by California Public Employees Retirement System (CalPERS) 2.7% at age 55 formula with 1959 survivor's benefit. A ten percent (10%) member’s contribution is paid by the employee. Final compensation is the average for the highest 12 consecutive months.
Social Security: As a City of Lompoc employee, your earnings are not covered by Social Security. Under the Social Security law, there are two ways your Social Security Benefit amount earned under previous employers may be affected, "Windfall Elimination Provision" and "Government Pension Offset Provision."
Section 125 Tax Deferral: Program used for out-of-pocket health premiums, medical costs not covered under health plan, and day care/elder care.
Sick Leave: Commencing at the time of appointment, sick leave benefits accrue at a bi-weekly rate and the employee is eligible to use those benefits reflected as their sick leave balance; accrual rate is 12 days/year with unlimited accrual.
Tuition Reimbursement: The City will provide tuition reimbursement for college courses in accordance with Personnel Procedures Manual Chapter 43 "Tuition Reimbursement for College/University Courses." In addition, the City will provide community college students up to 100% tuition reimbursement and 100% reimbursement for required course books per semester. (Course syllabus and receipts identifying books purchased are required for books).
Vacation: Commencing at the time of appointment, vacation leave benefits accrue at a bi-weekly rate based upon length of employment. Employees are eligible to use vacation leave following completion of six months employment and accrue 18 days each year, increasing to 28 days after 15 years (includes 8 days per year of management leave).
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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