Alutiiq, LLC · 21 hours ago
Secretary I
CA Pt Mugu Naval Air Warfare - Point Mugu, CA 93402 US (Primary)
Full-time
Onsite
Entry Level
$20.47/hr - $22.47/hr
2+ years expAlutiiq, LLC is seeking a Secretary I to provide administrative support to the Corporate Customer Support Department at the Naval Air Warfare Center. The role involves performing clerical duties, managing schedules, and ensuring effective communication within the office environment.
InternetProfessional Services
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
The Secretary resides within customer’s office spaces and is integral to the day-to-day activities of the supervisor and staff; will work somewhat independently performing various clerical and secretarial duties
The Secretary will be required to interface with personnel that they directly support as well as others resident in the office
The Secretary will act in a professional manner, coordinate schedule with other staff members and or co-workers, and ensure duties and office coverage are priority
The Secretary shall interact professionally with all levels of management within NAWCWD both internal and external
This position will require meeting, greeting, and directing a multitude of people throughout a day in person or via phone conversation
Regular and recurring duties will include responding to customers requiring support, responding to email, responding to telephone callers and other requests for services
This position will provide customers with accurate and complete information on administrative support processes, procedures, and documentations requirements
Duties will include preparation, review, and editing correspondence, reports, and other documents; managing customer calendars, coordinate meetings and keeping calendar on track throughout the day; and managing building and equipment maintenance, telephones, personnel moves, and assisting with the coordination of facility upgrades
The Secretary shall ensure familiarity with the NAVAIR and NAWCWD concept of operations and observance of safe and effective work habits, including Information Assurance and protection of classified/ confidential/Privacy Act information
The Secretary shall monitor and safeguard Privacy Act information
The Secretary shall generate off-center security clearances for staff and renew annually
Maintain log for SAAP badges and office door keys
The Secretary shall assist with on boarding of new personnel by preparing badging paperwork
The Secretary shall ensure that any classified correspondence/material is properly prepared per DON instruction before mailing
The Secretary shall ensure all classified material is properly controlled to eliminate infractions or violations
Update security containers, cipher, and padlock combinations as required
The Secretary shall maintain and purchase office supplies using the Military Standard Requisitioning and Issue Procedures (MILSTRIP)
The Secretary shall provide escorting for U.S. and Foreign National visitors as assigned
The Contractor shall assist with preparing local Agency curriculum design and development services to include identification of learning objectives through engagement with subject matter experts, key stakeholders, and target audiences for the Office Manager Development Program (OMDP)
The Contractor shall assist with creating and modifying content, delivery methods and instructional guides for the OMDP
The contractor shall identify and request approval from the technical point of contact (TPOC) for each person expected to require access to a Government facility and authorized to open/close the facility
The Contractor shall provide support to include opening facilities, unlocking entry combinations, annotating the Security Container Check Sheet (Standard Form 702), turning the magnetic open/close sign to "open", deactivating the alarms, and visually inspecting the area for unauthorized signs of entry
The Contractor shall provide support to include closing facilities by performing an "end of the day"security check and annotating the Activity Security Check Sheet (Standard Form 701), setting the alarm, exiting the facilities, locking the combination locks, annotating the Security Container Check Sheet (Standard Form 702), and turning the magnetic open/close sign to "closed." If the facility cannot be secured, the Contractor shall contact the appropriate Security Coordinator and/or additional designated DoD POCs
The contractor shall be responsible for accommodating the above responsibilities up until but not to exceed the end of the core hours
As no overtime is allowed on this contract, security checks shall be scheduled accordingly
The Secretary shall assist with inventory and inventory control programs
The Secretary will prepare and review travel orders, process vouchers, and other forms required utilizing the government travel systems, such as Defense Travel System ensuring travel is in accordance with Joint Travel Regulations (JTR)
Maintain up-to-date personnel organization charts and muster lists, participate as needed with muster data calls; as well prepare badging paperwork for in-coming and out-going personnel
The Secretary will operate within the Microsoft Office Suite (Word, Excel, Outlook, Teams and PowerPoint) and other systems (SharePoint, VTC support, and DTS) daily
Qualification
Required
High school diploma or GED
Two years' experience
Ability to work independently on routine office tasking and work efforts
Ability to operate proficiently utilizing Windows Office suite of software to include Microsoft Word, Excel, Power Point, Teams and Outlook
Knowledge of the NAWCWD organizational structure is a plus
Communicate effectively orally and in writing
Interact professionally with all levels of management within the organization
Ability to get and maintain a SECRET clearance
Benefits
Medical
Dental
Vision
Disability protection
Life insurance
Prescription coverage
Voluntary benefits
Paid leave
401(k) retirement
Company
Alutiiq, LLC
Alutiiq, LLC is the premier Alaska Native Corporation (ANC) and our subsidiaries provide exceptional services to our customers across a diverse spectrum of capabilities.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase