Kleinfelder · 8 hours ago
Sr. Project Administrator
Rancho Cordova, CA
Full-time
Onsite
Senior Level
$60K/yr - $100K/yr
5+ years expKleinfelder is a Forbes' Top Employer for Engineers in North America, committed to a people-first culture and technical excellence. They are seeking a dynamic Sr. Project Administrator to support project delivery, budget management, and stakeholder communication for local infrastructure projects in Northern California.
ArchitectureCivil EngineeringRisk Management
Responsibilities
Assist the CoMET Service Line Leader (SLL) in systematically evaluating and enhancing processes for tracking sales opportunities to improve conversion rates and forecasting accuracy
Assist SLL in developing comprehensive tracking and analysis of project execution and individual Project Manager performance to identify strengths, areas for improvement, and resource optimization opportunities
Ensure consistent adherence to safety regulations, policies, and best practices across all projects and team members within the group
Extract information from Deltek and other centralized systems for sales opportunities, ensuring accurate and real-time entry of leads, proposals, status updates, probability assessments, and projected values
Extract information from Agiloft and other systems to track contract approval workflow, and negotiations on contracts with high risk items
Collect, consolidate, and analyze data from project management tools, timesheets, to produce performance summaries
Develop a monitoring and tracking system to ensure Construction Services is implementing Kleinfelder’s safety program (HASPs, LPO’s, LI, etc.)
Serve as the primary point of contact for administrative matters within the CS SL, facilitating communication between the Group Leaders, Project Managers, and other stakeholders
Organize and support group-level meetings, including agenda preparation, minute-taking, action item tracking, and follow-up
Assist in special projects or initiatives as assigned by the SLL, such as process improvements, tool implementations, or audit preparations
Assist SLL in Scope Management for NCP Critical Programs or Projects. Tracks scope changes and deviations
Assist SLL with invoice management and finance support for NCP Critical Programs or Projects
Project Related Tasks ‐ Assists with project stakeholder meetings (internal or external) and ensures timely response to stakeholders
Project Delivery Team Support - Assist and support Service Line Leader, assigned project staff, and Senior Project Control Specialist as requested
Communication - Creation and maintenance of project specific tracking logs and daily communication (i.e. email) to project team and stakeholders
Qualification
Required
Associate degree in Finance, Business, Project Management or equivalent combination of education and experience required
5 + years of engineering or construction project controls experience - preferably in a construction or engineering firm
Well-developed presentation, communication, and interpersonal skills
Proficiency with Microsoft Office applications (Word, Excel, Outlook, etc.)
Accepts and follows directions from others
Respects authority
Communicative and reliable
Complies with requests
Takes accountability for delivering on commitments
Owns mistakes and uses them as opportunities for learning and development
Openly discusses his/her actions and their consequences both good and bad
Allocates time and attention based on what is the most important to achieve key goals and objectives
Approaches work in an organized and systematic manner
Effectively manages tasks, information, and requests
Preferred
Bachelor's degree preferred
Benefits
Medical
Dental
Vision
Life insurance
401(k) plan
Paid holidays
Company
Kleinfelder
Kleinfelder is an employee-owned engineering, science, and architecture consulting firm.
1001-5000 employees
H1B Sponsorship
Kleinfelder has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (32)
2024 (36)
2023 (27)
2022 (21)
2021 (16)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
unknown2023-09-19Acquired
Leadership Team
David Goershel
Executive Vice President - South Division Director
Recent News
Morningstar.com
2025-08-27
Morningstar.com
2025-05-20
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