Polsinelli · 12 hours ago
IP Docket and Technology Administrator
Chicago, IL
Full-time
Onsite
Senior Level, Lead/Staff
$135K/yr - $185K/yr
10+ years expPolsinelli is a law firm that strives to create an environment where team members can thrive. They are seeking an IP Docket and Technology Administrator to lead the development and optimization of the firm's IP docketing and technology systems, ensuring alignment with operational excellence and client service.
ConsultingInsuranceLegalProfessional Services
Responsibilities
Partner with IP leadership to define and execute the department’s technology and workflow vision
Lead the development and implementation of the annual IP Technology Strategic Plan aligned with firm goals
Evaluate emerging IP technologies and recommend adoption strategies to enhance productivity and reduce risk
Develop department-wide standards and KPIs to measure workflow efficiency, technology utilization, and data quality
Design, document, and maintain department workflow procedures and best practices across all offices
Benchmark processes against industry standards and implement continuous improvement initiatives
Oversee the Transfer process for IP matters, including coordination with Docketing, Records, and client teams
Manage integration workflows for lateral hires into the IP systems
Partner with leadership to develop IP procedural and best practice manuals and ensure compliance
Assist with the evaluation, selection, and implementation of IP software vendors, ensuring seamless integration with other firm systems
Supervise IP software configuration, system upgrades, data migrations, and process automation projects
Develop and maintain IP technology user manuals, system documentation, and reporting dashboards
Establish IP technology training programs for support teams, practitioners, and docketing professionals
Create and maintain training materials for new IP technologies and workflow initiatives
Foster a culture of innovation and continuous learning within the IP department
Develop quality control metrics and oversee audit reviews to ensure data integrity across IP portfolios
Generate technology analytics, KPI dashboards, and trend reports for leadership to support decision-making
Regularly review system data for accuracy, completeness, and compliance with client guidelines and USPTO/WIPO standards
Coordinate with practice group leaders, administrative departments, and vendors to align IP technology strategy
Maintain consistent communication with leadership on IP docketing and technology roadmap, as well as performance metrics
Facilitate cross-office collaboration to ensure consistency in IP practices and service delivery
Qualification
Required
Bachelor's degree required
10+ years of experience in business operations, data analysis, or project management, with at least 5 years in leadership involving IP docketing, technology, or workflow management
Proficiency with IP docketing systems (ideally CPi) and familiarity with USPTO, WIPO, and international patent offices, as well as IP procedures
Strong project management skills, including data mapping, dashboard design, and workflow implementation
Excellent analytical skills, with the ability to interpret data, identify trends, and provide meaningful insights
Ability to manage multiple priorities in a fast-paced, deadline driven environment
Strong written and verbal communication skills with a high level of precision and attention to detail
Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and familiarity with project management or reporting tools (e.g., Monday.com, Power BI, Smartsheet)
Preferred
PMP certification preferred
Experience with document management systems such as iManage and time and billing platforms preferred
Benefits
Paid time off
Sick time off
A referral program
Medical insurance and benefits
Dental insurance
Vision insurance
Life insurance
AD&D insurance
ID Theft insurance
Long-term disability benefits
Short-term disability benefits
Parking/Transit reimbursement (varies depending on location)
401(k) benefits
Employee assistance benefits
Company
Polsinelli
Polsinelli is an Am Law 100 firm with more than 1,000 attorneys in 22 offices.
1001-5000 employees
H1B Sponsorship
Polsinelli has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
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Trends of Total Sponsorships
2025 (3)
2023 (6)
2021 (1)
2020 (4)
Funding
Current Stage
Late StageLeadership Team
Chase Simmons
Chairman & CEO
Scott Fletcher
Chief Operating Officer and Chief Financial Officer
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