HOODZ Kitchen Exhaust Cleaning and Hood Cleaning of Cherry Hill, Trenton, LBI, and Egg Harbor · 15 hours ago
Temporary Office Assistant
San Antonio, TX
Full-time
Onsite
New Grad, Entry LevelHOODZ Kitchen Exhaust Cleaning and Hood Cleaning is seeking a detail-oriented Temporary Office Assistant to support their administrative and accounting functions. The primary focus of this role is on collections and billing support, assisting with customer follow-ups, payment processing, and general office tasks to maintain smooth operations.
Facilities Services
Responsibilities
Contact customers regarding outstanding balances via phone, email, and other communication channels
Follow up consistently to secure timely payments while maintaining professional customer relationships
Process and record customer payments and check deposits accurately
Track and manage Certificates of Insurance (COIs) for customers and vendors
Review vendor work orders (WOs) and assist with vendor invoicing
Prepare and issue customer invoices and assist with billing accuracy
Maintain organized records related to collections, billing, and payments
Coordinate with internal teams regarding payment status, disputes, and escalations
Perform general administrative duties and other tasks as assigned
Qualification
Required
Previous experience in an administrative, billing, or collections role preferred
Strong communication skills, especially when discussing payment-related matters
Comfortable making outbound collection calls
High attention to detail and accuracy
Strong organizational and time-management skills
Ability to handle sensitive financial information with discretion
Proficiency with email, spreadsheets, and office software (experience with accounting or CRM systems a plus)
Professional and confident phone presence
Ability to prioritize and manage multiple tasks
Problem-solving mindset
Reliable, consistent follow-through
Customer-service oriented with a firm but respectful approach to collections
Preferred
Bilingual (English And Spanish) Preferred But Not Required
Company
HOODZ Kitchen Exhaust Cleaning and Hood Cleaning of Cherry Hill, Trenton, LBI, and Egg Harbor
Our goal is to provide comprehensive kitchen exhaust system cleaning with commitment to customer satisfaction and respect for their establishment.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase