RIVA Solutions, Inc. · 12 hours ago
Proposal Coordinator
Reston, VA
Full-time
Hybrid
Entry, Mid Level
$80K/yr - $80K/yr
2+ years expRIVA Solutions Inc. is a company focused on employee-first values and strategic expansion in the federal civilian market. They are seeking a Proposal Coordinator to provide hands-on support for full-lifecycle federal proposal development, ensuring high-quality submissions for various proposals.
Information ServicesInformation TechnologyManagement Consulting
No H1B
U.S. Citizen Only
Responsibilities
Support Proposal Managers with full-lifecycle development of federal proposals, including RFPs, RFQs, RFIs, SSNs, and market research responses
Independently coordinate RFIs and smaller task order proposals, managing schedules, deliverables, and submissions end to end
Support proposal startup activities, including workspace setup (SharePoint, Slack), outlines, schedules, compliance matrices, and kickoff preparation
Schedule and coordinate proposal meetings (kickoffs, standups, reviews, and submission activities); document and distribute meeting notes with clear action items and deadlines
Track proposal tasks, assignments, and milestones across multiple concurrent efforts; proactively follow up with contributors and escalate risks as needed
Assemble proposal content using internal content libraries and collaborate with SMEs to translate technical input into clear, customer-focused narratives
Develop compliance matrices and perform compliance reviews across proposal volumes
Edit, format, and quality-check proposal documents using Microsoft Word and Adobe Acrobat to ensure clarity, consistency, and compliance
Coordinate graphic development and support basic graphic updates as needed using Adobe Illustrator
Perform copy-editing and content quality reviews of proposal volumes
Maintain proposal file structures and support upkeep of proposal content and graphics libraries
Communicate effectively with internal teams and external partners while maintaining professionalism under tight deadlines
Support proposal department operations and continuous process improvement initiatives
Qualification
Required
2+ years of experience in a fast-paced federal proposal environment supporting RFPs, RFQs, RFIs, and related deliverables
Bachelor's degree from an accredited university (English or related field preferred)
Strong proficiency with Microsoft Office, SharePoint, and Adobe Acrobat Professional
Experience using AI tools to support proposal development activities
Ability to manage multiple priorities under tight deadlines with high attention to detail
Strong written and verbal communication skills
Preferred
APMP Foundation-level certification or Shipley training
Experience using Microsoft Copilot and developing Copilot agents to streamline proposal tasks
Beginner-level experience supporting graphics using Adobe Creative Suite
Experience with proposal writing or narrative development
Benefits
Health, Dental, and Vision Coverage
Life Insurance
Retirement Benefits / 401K with company matching
HSA/FSA Spending Accounts
Long- and Short-Term Disability
Pet Insurance
Wellness Program Initiatives
RIVA Flex
Additional Workplace Benefits
Company
RIVA Solutions, Inc.
RIVA Solutions, Inc. (RIVA) is a new kind of government contractor providing Digital Transformation to the public sector.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Naveen Krishnamurthy
CEO
Recent News
News is my Business
2025-11-26
News is my Business
2025-11-05
2022-04-11
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