Aston Carter · 8 hours ago
Executive Assistant
Rockville, MD
Contract
Hybrid
Mid Level
$24.04/hr - $34.62/hr
3+ years expAston Carter provides corporate talent solutions globally, specializing in various fields including finance and human resources. The Executive Assistant will support the Executive Secretary by managing administrative tasks, ensuring efficient operations, and facilitating communication within the Executive Office.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Provide administrative support to the Executive Secretary by handling a variety of tasks as directed by the Executive Assistant
Answer, assist, and triage incoming phone calls and emails through a shared email box
Complete a broad range of administrative tasks to facilitate the Executive Secretary's ability to lead the organization effectively, including assisting with special projects, designing and producing PowerPoint presentations, composing and preparing correspondence, and making travel arrangements
Arrange and handle logistics for meetings and events, including scheduling, compiling materials, coordinating catering setup and cleanup, and providing hospitality
Build long-lasting relationships both externally and internally
Handle notifications to trustees, leadership, locals, chapters, and employers as appropriate
Periodically provide safe and timely transport of guests traveling to and from various area airports and terminals
Learn essential functions of the Executive Assistant role to provide backup support
Perform other general administrative duties as assigned
Qualification
Required
3+ years of administrative experience, ideally supporting executives
Strong experience in Microsoft Office Suite (Word, Outlook, Excel, Teams, etc.)
Professional attitude
Ability to screen calls for the office of the Executive Secretary
Proficiency in calendaring, event coordination, and using Concur
Clean driving record required
Preferred
Experience in an executive office environment preferred
Proficient with PowerPoint, Outlook, and OneNote
Strong verbal and written communication skills
Ability to work independently and complete a high volume of tasks with little or no guidance
Ability to multitask and meet deadlines
Demonstrated ability to manage complex issues while maintaining a flexible, positive, and cooperative demeanor
Timely response to operations leaders and stakeholders to facilitate informed decision-making
Troubleshooting and investigating issues collaboratively
Professional image in the office
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Company
Aston Carter
Aston Carter is a staffing and recruiting company providing risk and compliance services.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-31Acquired
Leadership Team
Juan Pablo McCausland-PHR, CDP
Human Resources Business Partner
Sherry Guevara
Regional Human Resources Partner-West Region
Recent News
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