Senior Administrative Associate, Department of Mechanical Engineering jobs in United States
cer-icon
Apply on Employer Site
company-logo

The University of Texas at Austin · 8 hours ago

Senior Administrative Associate, Department of Mechanical Engineering

positionAustin, TX
timeFull-time
remoteHybrid
seniorityMid, Senior Level
date3+ years exp

The University of Texas at Austin is a top-10 engineering school and a leader in technology innovation and engineering education. The Senior Administrative Associate will coordinate and process procurement-related documentation for the Walker Department of Mechanical Engineering, ensuring compliance with university policies.

Corporate TrainingEducationHigher EducationUniversities
check
H1B Sponsor Likelynote

Responsibilities

Manages all departmental Procurement Card (Procard) documentation for accuracy.Process monthly Procard (VP7) for all Mechanical Engineering (ME) department faculty and staff
Provide Procurement processing for the ME department. Process procurement-related documents affiliated with purchases, including purchase orders via UT Market, Point Plus, and Procard.Act as Procurement expert to provide advice and information to ensure Faculty are fully aware of their purchasing options to adhere to UT and ME procurement policy
Process monthly VP9 documents affiliated with eShipGlobal and IDT correction of Charges (VT6s) affiliated with Procard VP7s and VP9s (due to Master View issues)
Collaborates with the Inventory Coordinator to locate tagged items; this includes preparing the self-tagging form for ME inventory via the purchasing form. Other related functions as assigned

Qualification

Procurement processingExcelAdobe AcrobatUT mainframe applicationDatabasesAnalytical thinkingOral communicationWritten communicationCreative thinking

Required

Bachelor's Degree in a business-related field with three years of relevant experience
Experience with UT mainframe application and web modules
Excellent oral and written communication skills
Experience working in an office environment
Demonstrated creative and analytical thinking
Experience with databases and working with confidential information
Extensive experience using Excel and Adobe Acrobat software and comfortable with other software applications
Relevant education and experience may be substituted as appropriate

Preferred

Bachelor's degree in a field related to the work to be performed
At least 2-3 years of experience at UT-Austin

Benefits

Teacher Retirement System of Texas (TRS)

Company

The University of Texas at Austin

twittertwittertwitter
Glassdoor4.2
company-logo
The University of Texas at Austin is one of the largest public universities in the United States.
dateFounded in 1922
location
Austin, Texas, USA
people-size10001+ employees
web-link
http://www.mccombs.utexas.edu

H1B Sponsorship

The University of Texas at Austin has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (282)
2024 (210)
2023 (175)
2022 (186)
2021 (187)
2020 (190)

Funding

Current Stage
Late Stage
Total Funding
unknown
Key Investors
Republic Capital Group
2022-09-14Series Unknown

Leadership Team

leader-logo
Will Whiting
Chief Development Officer
linkedin

Recent News

Crunchbase News
The Rise Of The AI Executive
2025-12-16
Crunchbase News
Avoiding The ‘First Board Meeting Surprise’ Problem
2025-11-06
The Irish Times
Are typos lethal in a work email? Nine digital communication tips from an expert
2025-02-18
Company data provided by crunchbase