Rising Medical Solutions · 7 hours ago
Office Mailroom and Document Scanning Specialist - Entry-Level
Milwaukee, Wisconsin, United States
Full-time
Onsite
New Grad, Entry LevelRising Medical Solutions is seeking an Intake & Distribution Coordinator, also known as an Office Mailroom and Document Scanning Specialist, for an entry-level position. This role is responsible for managing the flow of information between the company and its clients by processing all incoming and outgoing mail and scanning documents into the electronic system.
Health CareMedical
Responsibilities
Distribute all incoming office mail not subject to bill review
Sort all incoming bills received through E-mail, Fax, UPS, USPS, FTP (File Transfer Protocol) and Fed EX by type of bill (HCFA, UB-92 and Non-standard forms) and according to client and office specific requirements
Scan bills and attachments to appropriate group and client (Specialty Bill Review, Rush, General or Special Handling)
Scan images and specify type of bill (HCFA, UB-92) continuations or attachments. Save all E-Collated bills into Rising’s bill review software and transfer all bills into correct queues for processing
Track weight of physical mail sorted and time spent sorting
Track number of all electronic bills sorted and number of all bills scanned
Print images and EORs when needed
Prepare outgoing bills for return to clients according to client-specific instruction (UPS, USPS, Scanning, E-mail, FTP, etc.)
Assist with outgoing USPS mail and mailing it out daily
Tracking all sent UPS packages, verifying delivery
Preparing and scanning all re-evaluations received through various methods into Rising’s data warehouse
Assist vendors when they call or E-mail to request information
Participate in ongoing training to enhance job skills and knowledge
Assist with maintenance of office equipment
Participate in team meetings to communicate and learn knowledge and information related to job function, company, and industry
Follow HIPAA and regulations
Qualification
Required
Meticulous attention to detail
Ability to focus on routine tasks over a sustained time period
Has a knack for identifying process improvements and efficiencies
Able to self-manage effectively while working collaboratively within the team
Likes to stay productive and find work to do
Has an enthusiastic approach to work
Thrives in an office environment with structured production goals
Benefits
Competitive base salary
Profit sharing
401k matching
PTO
Career growth opportunities
Beer, soft drinks, and food on Thursday afternoons
Unlimited Coffee!
Company
Rising Medical Solutions
Rising Medical Solutions is a innovative medical cost containment,care management & financial management companies.
Founded in 1999
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Jason Beans
CEO/President
John Paolacci
Chief Operating Officer
Recent News
2025-10-09
2025-09-12
Company data provided by crunchbase