NEOGOV · 13 hours ago
Administrative Assistant 5
Thurston County – Olympia, WA
Full-time
Hybrid
Senior Level
$5,011/mo - $6,734/mo
7+ years expNEOGOV is a company that provides centralized business services to state government agencies and other public entities. The Administrative Assistant 5 will serve as the principal administrative partner to the Assistant Director for Facility Professional Services, offering high-level support and acting as a liaison among various stakeholders.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Deliver primary administrative support to the Assistant Director, including managing schedules and coordinating meetings
Act as a liaison among FPS leadership, DES executives, staff, agencies, clients, and stakeholders
Communicate the Assistant Director’s goals and perspectives on administrative and policy matters
Track division projects, ensure follow-up on assignments, and elevate critical issues
Handle confidential information, conduct research and analysis, and edit reports and correspondence for professional quality
Coordinate HR-related activities with the Human Resources Division, including preparing Personnel Action Requests
Support supervisors with onboarding and administrative processes for new employees
Maintain strict confidentiality when handling personnel matters and sensitive information
Coordinate strategic tracking and communications by monitoring FPS leadership decisions and commitments, managing deadline tracking systems, and gathering information for the quarterly public works newsletter
Other duties as needed
Qualification
Required
Advanced competency in operating the most current versions of MS Office, PowerPoint, Excel and Outlook
An outstanding command of the written language, and excellent writing skills, with attention to detail in formatting and editing reports, correspondence and other documents
Ability to communicate effectively, both in writing and verbally, collaborating with stakeholders at all levels of the organization
Demonstrated success in time management and prioritization, with a proven track record of meeting deadlines and completing assignments with high accuracy
Familiarity with supervisory principals, performance management, and HR policies and procedures
An understanding of the organizational structure of the agency, and how to access support services such as Internal Facilities, IT solutions, Finance, and Human Resources
Seven (7) years of administrative or supervisory experience
Seven (7) years of combined education and/or experience. This qualifying education should be in business administration, public administration, or closely allied field. This qualifying experience should consist of administrative or supervisory experience
Two (2) years of experience as an Administrative Assistant 3
One (1) year of experience as an Administrative Assistant 4
Able to learn and understand the language and concepts of our DES DEI culture and commit to being a part of creating and maintaining a diverse, equitable, respectful, and inclusive workplace
Demonstrate a commitment to growth, learning and self-awareness when provided training and opportunities to participate in improving our work environment
Participate and behave in a manner that creates trust and builds working relationships, promoting teamwork and collaboration in the work environment
Demonstrate the understanding that all people are valued; contribute to an equitable, inclusive, and respectful environment when working with members of the group, team, organization, or community
Commit to being an active participant in continually evaluating and improving strategies that promote equity and inclusion in our organization
Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses.
Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
State Employees are members of the Washington Public Employees' Retirement System (PERS).
Employees also have the ability to participate in the Deferred Compensation Program (DCP).
All state employees are covered by the federal Social Security and Medicare systems.
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Full-time employees earn eight hours of sick leave per month.
Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165 or the applicable collective bargaining agreement (CBA).
Washington State supports members of the armed forces with 21 days paid military leave per year.
Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave.
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase