Advocate Aurora Health · 7 hours ago
Administrative Assistant Sr. - Pulmonary Clinic
West Allis, WI - 2424 S 90th St
Full-time
Hybrid
Senior Level
$26.55/hr - $39.85/hr
5+ years expAdvocate Aurora Health is a leading nonprofit integrated health system in the United States. They are seeking a Senior Administrative Assistant for their Pulmonary Clinic to manage calendars, coordinate meetings, and provide administrative support, ensuring efficient operations within the clinic.
Health Care
Responsibilities
Schedules, maintains, and prioritize a calendar of appointments, meetings, and travel. Plans and organizes the administrative aspects such as agenda preparation, site selection, food/beverage selections, audio-visual arrangements, and document development
Answers, screens, and initiates telephone calls and greets visitors providing procedural information and answering inquires related to operational and substantive matters. Resolves problems and prioritizes needs requiring in-depth knowledge of policies and procedures
Performs a variety of moderately complex word processing such as creating/drafting correspondence, memos, and documents from rough draft, under verbal instruction, or independently. Makes decisions on format and layout and edits for accuracy and consistency of data. Compiles supportive graphics, reports, or statistical data
Creates reports under general instruction and displays data to support needs, generates existing reports, and distributes reports as needed
May present administrative materials, reports, and information to a group of individuals
Establishes and maintains filing systems for records, files, and documentation. Maintains confidential materials and records
Opens, reads, and prioritizes mail, and department documents initiating return correspondence as appropriate
Performs independent research and compiles, analyzes, and summarizes information from a variety of sources to support administrative needs
Coordinates the administrative details of special projects and assignments by compiling, analyzing, and preparing data/documents. Operates and maintains office equipment (fax, printer, photocopier) and may order office supplies
May act as a resource to other clerical staff such as answering questions on processes/procedures and providing training
Qualification
Required
High School Graduate
Typically requires 5 years of experience in providing administrative support
Ability to effectively manage time and priorities
Demonstrated ability to maintain a high degree of confidentiality
Ability to prioritize office workflow and make effective administrative decisions to increase efficiency, accuracy, and productivity
Ability to take initiative to develop correspondence as appropriate, and independently problem solve on office related issues
Demonstrated ability to tactfully and effectively communicate (written and verbal) with a variety of individuals and highly visible customers/leadership
Computer Skills: Must be proficient in the use of the Microsoft Office (Excel, PowerPoint and Word) or similar products
Demonstrated ability to create and compile simple to complex documents, reports, graphs/charts, and presentations
Ability to manage data systematically
Demonstrates organizational ability, and attention to detail and accuracy
Benefits
Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program
Company
Advocate Aurora Health
Advocate Aurora Health is a Healthcare
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$10.17MKey Investors
National Cancer Institute
2022-12-02Acquired
2019-08-20Grant· $10.17M
Leadership Team
Don Fosen - CISM, HCISPP
Chief Technology Officer
Jon Kluge
Chief Operating Officer, Senior Vice President, Advocate Aurora Medical Group
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