Colorado Judicial Branch · 10 hours ago
Administrative Office Specialist II
Glenwood Springs, CO
Full-time
Onsite
Mid Level
$52K/yr - $75K/yr
3+ years expThe Colorado Judicial Branch is committed to providing equal access to justice and strengthening the rule of law across Colorado. The Administrative Office Specialist II provides experienced administrative and customer support within a judicial district, managing payroll, human resources transactions, and vendor communications.
Government Administration
Responsibilities
Provides direct administrative support to the Judicial District acting as a liaison with court staff, judges, public, vendors, heads of departments, probation, and outside governmental agencies
Reconciles accounting transactions with the banking institution system
Reallocates charges based on proper account coding for purchases
Follows proper fiscal rules and guidelines provided by the Judicial Financial Services Division
Processes account receivables, account payables, and reimbursement requests
Reviews all expenditure reports within the State accounting system for accurate coding and corrects any errors
Coordinates with the Financial Services Division - Accounting to answer questions, provide clarification, or resolve issues
Compiles statistical data and analysis of complex accounting
Purchases office supplies, equipment, and furniture
Ensures the department receives competitive and fair pricing
Liaises with Human Resources, assisting recruitment, onboarding, benefits, personnel documentation management, and timekeeping and leave management
Explains family leave, medical leave, disability, and workers’ compensation to personnel
Participates in mandatory Human Resources training
Ensures access and accessibility to all courtrooms, buildings, offices, and public areas
Coordinates with county facility staff to address building issues, repair needs and meeting space needs
May provide preliminary back up support to IT technicians assisting with various systems and equipment, including printers, scanners, and video teleconferencing equipment
Escalates issues when appropriate
Attend meetings and trainings as required
Performs other duties as assigned
Qualification
Required
High school diploma or G.E.D
3 to 5 years of experience in an administrative field
Advanced skills and advanced & extensive knowledge of work
Ability to handle complex tasks and translate complex nuances related to aspects of the job
Sedentary Work- Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body
Ability to perform essential functions satisfactorily
Ability to provide direct administrative support to the Judicial District acting as a liaison with court staff, judges, public, vendors, heads of departments, probation, and outside governmental agencies
Ability to reconcile accounting transactions with the banking institution system
Ability to process account receivables, account payables, and reimbursement requests
Ability to review all expenditure reports within the State accounting system for accurate coding and correct any errors
Ability to compile statistical data and analysis of complex accounting
Ability to purchase office supplies, equipment, and furniture
Ability to liaise with Human Resources, assisting recruitment, onboarding, benefits, personnel documentation management, and timekeeping and leave management
Ability to explain family leave, medical leave, disability, and workers' compensation to personnel
Ability to ensure access and accessibility to all courtrooms, buildings, offices, and public areas
Ability to coordinate with county facility staff to address building issues, repair needs and meeting space needs
Ability to provide preliminary back up support to IT technicians assisting with various systems and equipment, including printers, scanners, and video teleconferencing equipment
Ability to attend meetings and trainings as required
Company
Colorado Judicial Branch
The Colorado Judicial Branch works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Michael Pisney
Chief Probation Officer
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