Mead O'Brien · 17 hours ago
Office Assistant
St. Louis,MO,US
Full-time
Onsite
New Grad, Entry LevelMead O’Brien is a company that provides smart solutions and exceptional service in critical industries. They are seeking an Office Assistant who will manage various office responsibilities, support the sales process, and maintain vendor relationships effectively.
Commercial"Heating Ventilation and Air Conditioning (HVAC)"IndustrialIndustrial Automation
Responsibilities
Answer inbound phone calls and direct calls accordingly
Review vendor invoices and post to appropriate accounts in operating software
Review freight bills and distribute to appropriate supporting staff
Maintain vendor master files, including scanning all vendor invoices into the network folders
Performing monthly company credit card reconciliation, including retrieving receipts from card holders
Work within operating software to manage inbound and outbound freight
Greet guests and customers upon arrival at the office
Maintain company, sales, and purchasing related files
Coordinate monthly event registrations, lunch, and room set-up
Be responsible for all mail and maintain associated equipment
Assist the sales process whenever possible
Act as a point of contact for answering emails/calls from vendors, customers or internal supporting staff
Provide backup support for co-workers for A/R and A/P
Prepare and submit regular Refinery Order Status Reports, as required
Process factory order acknowledgements
Manage and procure office supplies as appropriate
Monitor performance of the cleaning staff, procure cleaning supplies as needed
Maintain records and monitor performance of shop uniform supplier
Enter orders and transactions, consignment, or transfer orders
Qualification
Required
HS Diploma or Equivalent
Ability to learn new software applications and apply knowledge quickly
Very organized individual with the ability to multi-task and deal with interruptions
Thrives in a smaller company environment, eager to embrace the opportunity to wear multiple hats
Enjoys a dynamic role that goes beyond traditional boundaries, contributing to various aspects of the business
Ability to meet required deadlines under occasional stressful conditions
Highly motivated individual that is eager to learn and take on new challenges
Self-starter and able to work with minimal supervision - Takes direction well
Work cooperatively in a team environment with other staff members
Advanced knowledge of Microsoft Office applications (Excel, Outlook, etc)
Strong communication skills, both verbal and written
Valid and verifiable driver's license and record
Ability to pass background checks, drug screening, training, and safety clearances
Preferred
additional education preferred
Experience with ERP systems, Epicor Prophet 21 is a plus
Company
Mead O'Brien
Mead O’Brien specializes in valves & valve automation, steam & hot water products and systems, instrumentation products, skid designs, field services, surveys, assessments, and consulting.
Founded in 1961
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase