BioMatrix Infusion Pharmacy · 9 hours ago
Inventory Specialist AIC Operations
Overland Park, Kansas, United States
Full-time
Onsite
Entry, Mid Level
2+ years expBioMatrix is a nationwide, independently-owned infusion pharmacy committed to supporting patients on specialty medication. The Inventory Specialist – AIC Operations plays a critical role in ensuring timely and accurate procurement of medications and supplies for BioMatrix Ambulatory Infusion Centers, acting as a liaison between clinical teams and supply chain operations.
Health CarePharmaceutical
Responsibilities
Review upcoming patient schedules across all AIC sites to determine supply and medication needs
Place centralized, consolidated orders for all AIC locations on designated purchase days, ensuring account accuracy and alignment with standard procedures
Verify on-hand inventory levels with each AIC to prevent overstocking, stockouts, and redundant purchases
Coordinate directly with Nurse Practitioners (NPs) and AIC leadership to confirm delivery timelines and address urgent or patient-specific needs
Serve as the primary purchasing liaison between AICs, Pharmacy, and the Supply Chain/Trade teams
Maintain clear visibility into inventory levels at all AICs by monitoring NP-reported receipts, usage logs, and system updates
Partner with AIC staff to ensure accurate logging of drug receipts, usage, and returns to maintain data integrity
Support centralized reporting of inventory metrics, usage patterns, and refill needs
Prevent duplicative or off-account orders by reviewing system data and adhering to standardized purchasing workflows
Coordinate with Pharmacy and AIC teams to follow established processes for Buy and Bill and Clear Bag orders
Ensure appropriate documentation, compliance, and communication related to billing accuracy and reconciliation requirements
Serve as a key operational link for order verification, change notifications, and real-time status tracking associated with these workflows
Utilize the update instance of WeInfuse to access scheduling data, automate ordering workflows, and maintain real-time inventory insight
Use E-Order functionality within WeInfuse to eliminate duplicate entry between WeInfuse and ABC Order systems
Maintain accuracy of item master data, account assignments, and order routing within relevant platforms
Participate in system updates, training sessions, and feedback loops to enhance user adoption and workflow efficiency
Follow all centralized processes for purchasing, escalation, and new drug or supply requests
Ensure new medication items are routed through the P&T Committee and properly added to Caretend before purchase
Support maintenance and updates of the Procurement Grid, working collaboratively with the Inventory team and Director
Adhere to standardized terminology, data conventions, and process language established across Purchasing and Inventory teams
Communicate proactively with NPs, AIC managers, pharmacists, Trade partners, and Inventory leadership to ensure smooth operations
Reinforce the project’s “common language,” strategy, and the Why behind centralized inventory decisions
Participate in training, education sessions, and continuous improvement activities across the purchasing and inventory workstreams
Model a patient-centered approach to operational decision-making
Qualification
Required
High school diploma required
2–4 years of experience in medical purchasing, inventory coordination, AIC or infusion center operations, specialty pharmacy, or similar clinical supply chain environment
Strong understanding of infusion therapies, specialty medications, and AIC workflows
Excellent organizational skills with the ability to coordinate multiple sites and prioritize competing needs
Strong communication skills and the ability to serve as a cross-functional connector
Comfort navigating technology platforms, inventory systems, and ordering portals
High attention to detail, accuracy, and fiscal responsibility
Ability to uphold the Buyer's North Star and support a unified purchasing culture
Preferred
Associate's or Bachelor's degree in healthcare, business, supply chain, or related field preferred
Experience working with purchasing platforms, EHR/EMR/infusion systems (e.g., WeInfuse), or Caretend is a strong advantage
Familiarity with Buy & Bill workflows, biologics, specialty drug procurement, or infusion supply chain preferred
Company
BioMatrix Infusion Pharmacy
BioMatrix Infusion Pharmacy is a nationwide, independently-owned infusion pharmacy with decades of experience supporting patients on specialty medication.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$80M2024-06-25Acquired
2016-12-02Private Equity· $80M
Leadership Team
Kathee Kramm
President and COO
Recent News
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