The University of Texas Medical Branch · 9 hours ago
Assistant Administrator
Galveston, TX
Full-time
Onsite
Mid, Senior Level
4+ years expThe University of Texas Medical Branch is dedicated to healthcare and education, and they are seeking an Assistant Administrator for the John Sealy School of Medicine. The role involves assisting with operational and financial reporting, budgeting, and various financial activities while ensuring compliance and improving processes within the department.
Hospital & Health Care
Responsibilities
Manages and analyzes business operations and identifies areas where processes can be adapted and improved
Instrumental in developing and maintaining fiscal and operational systems necessary for strategic and tactical business planning
Accountable for timely and accurate reporting to meet all internal and external reporting deadlines
Maintains and monitors the departments’ general ledger chart of accounts
Knowledgeable of the impact of grant and contract revenue on income statements to ensure proper use of funds
Maintains positive and professional relationships with individuals in the Office of Sponsored Programs and other pertinent entities both on and off campus
Reviews and approves all journal entries for accuracy and responds to departmental audit questions
Coordinates the budget process for the department
Performs financial and statistical analysis in relation to the departments’ budget and responds to inquiries from the Dean’s Office regarding budget and financial matters
Performs monthly departmental account reconciliations against Hyperion reports derived from the Dean’s Office
Enhances the financial performance of the department through the education of faculty and training of staff
Coordinates human resources and payroll functions for the ASG
Manages facilities and IT planning for the ASG
Responsible for the coordination of benchmarking efforts across the departments, centers/institutes, and/or other groups
Assists the Chair, Dean, Vice President and Chief Administrative Officer, and/or Center/Institute Director, if applicable, with the implementation of the JSSOM’s vision and goals
Assumes responsibility for taking a proactive approach to servicing customers
Reviews business plans and makes recommendations regarding these plans to the Chair, Center/Institute Director and/or, if applicable, the Vice President and Chief Administrative Officer
Responsible for the oversight of planning and managing facilities projects in the department, to include new construction and renovation
Assumes responsibility for recruitment, supervision, and continuing development of professional and support staff
Develops and implements administrative policies, programs, and internal procedures
Manages the development of business plans for potential new services or business lines to ensure the department achieves its financial goals
Identifies appropriate internal controls for the department and provides mechanisms to monitor and enforce compliance
Adheres to internal controls and reporting structure
Qualification
Required
Bachelor's degree in related area plus six (6) years of related experience OR a Master's degree in a related area plus four (4) years of related experience
Preferred
PeopleSoft and/or Hyperion experience
Biomedical science background
Company
The University of Texas Medical Branch
The University of Texas Medical Branch is a component of the University of Texas System located in Galveston, Texas
10001+ employees
H1B Sponsorship
The University of Texas Medical Branch has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (73)
2024 (66)
2023 (52)
2022 (57)
2021 (49)
2020 (50)
Funding
Current Stage
Late StageTotal Funding
$35MKey Investors
National Institute of Allergy and Infectious Diseases
2024-09-13Grant
2019-04-09Grant· $35M
Leadership Team
Donna Sollenberger
EVP and CEO, Health System
Recent News
2025-10-30
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2025-09-17
EIN Presswire
2025-08-25
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