InnovAge · 17 hours ago
Legal Operations Manager
United States
Full-time
Remote
Mid Level
$100K/yr - $123K/yr
3+ years expInnovAge is dedicated to empowering seniors to live independently, and they are seeking a Legal Operations Manager to oversee the legal department's operations. This role involves managing legal operations, vendor oversight, and supporting corporate governance and SEC requirements.
Health CareHome Health CarePersonal Health
Responsibilities
Manage complex calendars, schedule meetings, coordinate travel, and handle logistics for the CLO and legal leadership team
Prepare, proofread, and format legal documents, correspondence, presentations, and reports with a high-level of accuracy
Support contract management processes, including routing for review, coordinating signatures, and tracking status
Coordinate Onboarding/Offboarding of department staff
Send and track key agreements and maintain organized records of such executed agreements
Maintain the Legal/Governance corporate calendar and key deadlines
Coordinate “From the Desk of CLO” communications
Prepare Annual Budget in collaboration with CLO, Internal and External Counsel & Finance
Manage the legal department budget, invoice processing, check requests and vendor management
Prepare and submit expense reports and reimbursements
Maintain relationships with all legal vendors
Code projects and route within the Oracle system
Monthly Spend Reconciliation
Maintain Budget Matrix Spreadsheet by Project
Analyze data to prepare real-time dashboard presentations
Assist the Corporate Secretary in planning, organizing, and executing Board and committee meetings
Coordinate planning and scheduling of annual meeting dates
Prepare and assemble Board books, agendas, resolutions, and briefing materials via Diligent
Coordinate distribution and ensure materials are posted accurately and on time
Attend Board meetings and assist with minutes and/or presentation of materials; track action items and follow-ups as needed
Maintain accurate and up‑to‑date corporate records (Board attendance, motions log, resolutions, Board signatures)
Serve as the Diligent site administrator (new user requests, password resets, etc.)
Support public company disclosure and governance calendars, including coordination and tracking of deliverables for proxy/annual meeting materials and periodic SEC reporting support items (e.g., 8-K, 10-Q, 10-K) in partnership with Legal, Finance, and external counsel
Maintain SEC- and governance-related templates, exhibits, supporting documents, and records; ensure materials are archived and retrievable in accordance with established retention practices
Support compliance with insider trading policies as directed, including distributing blackout notices and coordinating Section 16/insider reporting workflows (e.g., collecting transaction details and tracking filing confirmations)
Create and administer D&O questionnaires and annual Board/self-evaluation processes via Diligent; compile outputs for review
Qualification
Required
Bachelor's degree required
Paralegal certificate or equivalent experience
3+ years supporting company executive leadership and/or interacting with Board of Directors
Public company experience assisting to fulfill SEC filing requirements (e.g., proxy, 8-K/10-Q/10-K, director/officer questionnaires, etc)
Demonstrated experience preparing materials for Board of Directors meetings
Ability to operate effectively in a remote environment, including coordinating across time zones and managing competing priorities with minimal supervision
Strong understanding of legal terminology, corporate governance practices, and document management
Exceptional organizational skills with the ability to handle competing deadlines
Sound judgment and discretion to handle sensitive/confidential information or material nonpublic information
Excellent written and verbal communication skills
High proficiency with Microsoft Office Suite and board management software (e.g., Diligent)
Benefits
Medical/dental/vision insurance
Short and long-term disability
Life insurance and AD&D
Supplemental life insurance
Flexible spending accounts
401(k) savings
Paid time off
Company-paid holidays
Company
InnovAge
InnovAge mission is to enable seniors to age independently in their own homes for as long as possible.
1001-5000 employees
Funding
Current Stage
Public CompanyTotal Funding
unknown2021-03-03IPO
2016-05-16Acquired
Leadership Team
Patrick Blair
President & CEO
Benjamin C. Adams
Chief Financial Officer
Recent News
2025-12-30
2025-12-12
InnovAge Holding Corp.
2025-11-12
Company data provided by crunchbase