McCarthy Building Companies, Inc. · 17 hours ago
Executive Assistant - Renewable Energy
Phoenix, AZ
Full-time
Onsite
Senior Level
7+ years expMcCarthy Building Companies, Inc. is America's premier, 100% employee-owned commercial construction company. The Executive Assistant will provide high-level administrative support to the Senior Vice Presidents and Vice Presidents of the Renewable Energy group, managing calendar, travel arrangements, and correspondence to ensure the efficient functioning of the leadership team.
Construction
Responsibilities
Partner with executives and manage up to increase their effectiveness and efficiency
Extensive high-level calendar and schedule management
Schedule, plan and coordinate internal and external meetings, lunches/dinners, interviews, video conferences and conference calls
Coordinate travel and accommodations for Executives
Coordinate and plan events including but not limited to conferences, seminars, large meetings, special events, fundraisers, golf tournaments, team builds, etc
Maintain contacts and manage client follow-up calls and meetings
Project manage the administration of key executive initiatives to ensure that they are completed with high quality and within the deadline
Compose and produce a variety of business correspondence, reports, confidential documents and/or forms
Track, maintain and report on various data to support executives
Prepare and process expense reports
Review and process invoices and check requests
Order break room and office supplies as needed
Provide front desk and switchboard coverage as required
Perform basic administrative and support functions for office
Other tasks and duties as assigned
Qualification
Required
7+ years of Executive Assistant experience in 500+ size company and at least 5 of those years supporting VP level or above
Able to assist multiple executives with competing priorities and meet deadlines
Forward-thinking and has an ability and willingness to anticipate needs/issues and be proactive
Solution driven
Due to the sensitive nature of this position, a demonstrated ability to maintain the highest levels of confidentiality, integrity and discretion is critical
High proficiency in calendaring using Microsoft Outlook
High proficiency with Word, Excel, Smartsheet, SharePoint, Teams, OneNote and PowerPoint programs
Willingness to take on a variety of responsibilities for executives and work non-traditional hours as needed
Willingness to partner with Executives to achieve a high-performing partnership and department
Ability to partner with executives and the administrative team to meet the needs of the office
Ability to compose non-routine correspondence on own initiative
Event and meeting coordination experience
Experience in working in a fast-paced environment with the ability to meet daily deadlines
Strong attention to detail and solid follow through
Ability to write and communicate effectively
Preferred
Experience using InDesign desirable
Benefits
Award-winning training programs
Best-in-class Total Rewards benefits program
Company
McCarthy Building Companies, Inc.
With 160 years spent collaborating with partners to solve complex building challenges on behalf of its clients, McCarthy Building Companies, Inc.
5001-10000 employees
H1B Sponsorship
McCarthy Building Companies, Inc. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (18)
2024 (9)
2023 (25)
2022 (19)
2021 (19)
2020 (22)
Funding
Current Stage
Late StageLeadership Team
David Burns
Vice President Emerging Tech and Project Delivery
Grant St. George
Vice President Operations
Recent News
ReviewJournal
2025-12-24
2025-12-03
2025-11-05
Company data provided by crunchbase