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Whim Hospitality · 8 hours ago

Sales Administrative Assistant

Dripping Springs, TX

Full-time

Onsite

New Grad, Entry Level

Whim Event Rentals is seeking an entry-level Sales Administrative Assistant who enjoys staying organized and communicating with clients. This role involves providing key support to the Sales team by managing inquiries, assisting with contracts and payments, and ensuring a welcoming environment for clients.

CateringEvent ManagementHospitality

Responsibilities

Answer inbound calls to our showroom and direct inquiries appropriately

Create a welcoming environment as the face of the showroom, being the consistent coverage at homebase to support existing and new clients

Respond to emails and messages with warmth, professionalism, and clarity

Help ensure every client feels welcomed, informed, and taken care of

Assist with preparing and sending rental quotes, proposals, and contracts

Manage data entry and update customer, contract, and event details in our rental software

Track what’s been sent, signed, paid, and still pending

Help keep contracts organized, accurate, and moving forward

Support the Sales team with collecting deposits and final payments, and follow up with clients regarding outstanding balances in a professional, friendly manner

Coordinate with Accounting to ensure payments are properly recorded

Assist with basic sales reporting and tracking

Help maintain clean, accurate data for forecasting and commissions

Support admin projects and data cleanup during peak seasons

Maintain an organized showroom that reflects hospitality, professional, and warmth, accounting for cleanliness and presentation

Communicate order updates between Sales, Operations, Warehouse, and Accounting

Assist with event changes and documentation as needed

Help ensure all details are finalized before event execution

Qualification

Customer serviceData managementCash handlingInvoicingMultitaskingProfessionalismOrganizational skillsCommunication skills

Required

High school diploma or equivalent required; some college a plus

Enjoy talking to people and providing great customer service

Love organization and staying on top of details

Are comfortable handling payment-related conversations professionally

Can juggle multiple tasks without losing your cool

Are eager to learn and grow within a sales-driven environment

Preferred

Customer service, administrative, or hospitality experience preferred

Cash handling, invoicing, or payment follow-up experience is a plus (Training provided — we'll set you up for success!)

Experience with data management systems is a plus

Benefits

Fun, fast-paced environment where no two days are the same

Supportive, collaborative team culture

Exposure to sales, events, and operations

Clear pathways to grow into Inside Sales, Account Management, or Operations roles

Company

Whim Hospitality

Whim Hospitality offers services which include catering, florals, event rentals, tents, event supply, and venue management.

Founded in 2012

Dripping Springs, Texas, USA

201-500 employees

http://www.whimhospitality.com/

Funding

Current Stage

Growth Stage

Leadership Team

Kim Hanks

Chief Creative Officer

Whit Hanks

Co-owner

Company data provided by crunchbase