Hoffman & Hoffman, Inc. · 8 hours ago
Enterprise Operations Development Specialist
Charlotte, NC
Full-time
Onsite
Entry Level
1+ years expHoffman & Hoffman Inc is seeking an Enterprise Operations Development Specialist to support the Enterprise Operations Development Manager in maintaining and improving standardized processes and documentation for project execution. The role involves hands-on coordination, documentation support, and ensuring compliance throughout the project lifecycle.
Heating Ventilation and Air Conditioning (HVAC)Industrial ManufacturingManufacturingRetail
Responsibilities
Assist in creating, updating, formatting, and organizing project protocols, templates, and compliance documentation
Maintain documentation libraries and ensure protocols are properly stored, versioned, and accessible in systems such as Viewpoint, Procore, and SharePoint
Support periodic reviews and audits by gathering documentation, verifying completeness, and flagging inconsistencies for the Development Manager
Track protocol changes, maintain change logs, and help distribute updates to project teams
Coordinate with project teams to confirm acknowledgment and understanding of updated procedures
Provide administrative and logistical support for protocol reviews, including scheduling meetings, capturing feedback, and documenting action items
Assist with onboarding and training efforts by preparing materials and helping deliver protocol-related training sessions
Monitor project documentation for alignment with internal standards, client requirements, and regulatory guidelines, and escalating concerns as needed
Act as a point of contact for basic questions regarding documentation standards and direct more complex issues to the Development Manager
Support cross-functional collaboration with safety, compliance, engineering, and legal teams by assisting with document routing and approvals
Qualification
Required
1–3 years of experience in project coordination, operations support, documentation management, or a similar role
Strong attention to detail and organizational skills
Ability to follow established processes while identifying opportunities for improvement
Strong written communication skills and comfort working with structured documentation
Ability to manage multiple tasks and deadlines in a fast-paced environment
Preferred
Familiarity with document management systems and project management platforms (e.g., SharePoint, Procore, Viewpoint) preferred
Company
Hoffman & Hoffman, Inc.
Since 1947, Hoffman & Hoffman, Inc.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Jim Bingham
Chief Executive Officer
Brian Lunsford
Chief Financial Officer
Recent News
2025-12-15
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