Emory Healthcare · 8 hours ago
Executive Administrative Assistant
Atlanta, GA
Full-time
Onsite
Mid Level
3+ years expEmory Healthcare is a leading healthcare provider dedicated to fueling professional journeys with valuable resources and supportive environments. They are seeking an Executive Administrative Assistant to manage executive communications, schedule appointments, coordinate meetings, and maintain departmental files.
Health CareMedical
Responsibilities
Answers executive's telephones, screens calls and takes messages or refers caller to appropriate staff member
Greets visitors in a courteous manner, establishes needs and refers to appropriate staff
Establishes procedures and processes for setting up, organizing, and maintaining various departmental files
Retrieves appropriate information upon request for internal and external use
Arranges and schedules appointments, meetings, and domestic and/or international travel for one or several executives; prioritizes requests for meetings
Arranges itinerary, prepares expense reports, and prepares executives for daily activities
Schedules and coordinates meetings and/or special events
Reserves facilities, arranges for equipment and materials
Arranges for speakers, refreshments or meals
Develops agendas
Arranges seating
May chair meetings on specific operational issues
Develops recommendations and action plans
Receives and reviews incoming correspondence
Independently responds to routine matters and composes and edits responses for executive's signature based on knowledge of policies and procedures and supervisor's views
May sign for executive
Reviews outgoing mail for consistency and conformance to policies and procedures
Types correspondence, reports and/or manuscripts
May take dictation and transcribe from a machine
Prepares charts and graphs for reports and presentations
May meet with typesetters and publishers to publish communications materials
Operates standard office equipment including telephones, copiers, fax machines, and computers
Gathers, reviews, verifies and consolidates data for preparing and monitoring unit/department budget and budget variances
Designs and generates regular or special reports and/or statistics after collecting, analyzing and organizing data
Forecasts expenditures. Analyzes needs and make recommendations for purchase of major equipment
Authorizes expenditure of unit/department funds
May supervise or direct the work of clerical, secretarial or other designated employees
May distribute work assignments
May interview applicants, train employees, and provide input to performance evaluations and other employee transactions
Initiates and processes employee transactions after review and approval
Assists in investigating employee issues or concerns; determines appropriate course of action
Interprets departmental policies and procedures for lower level employees
Refers employees to appropriate area for interpretation of organizational policies
Reviews, revises and communicates departmental policies and procedures and related forms in accordance with state, federal, and organization guidelines
Determines when new policies are needed
May act as spokesman for the executive within the organization concerning departmental or divisional issues and/or activities
Uses discretion when advising on executive's views
Qualification
Required
A Bachelors Degree in business administration, communications, or a related field
Three (3) years of office administration, senior secretarial, or related experience OR Seven (7) years of office administration, senior secretarial or related experience in lieu of a Bachelors Degree
Previous experience with various personal computer software applications
Positions in this classification may require the ability to type or keyboard 60 accurate words per minute
Benefits
Comprehensive health benefits that start day 1
Student Loan Repayment Assistance & Reimbursement Programs
Family-focused benefits
Wellness incentives
Ongoing mentorship, development, leadership programs...and more!
Company
Emory Healthcare
Emory Healthcare is the largest healthcare system in the state of Georgia., United States.
10001+ employees
H1B Sponsorship
Emory Healthcare has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (48)
2024 (68)
2023 (30)
2022 (25)
2021 (12)
2020 (7)
Funding
Current Stage
Late StageLeadership Team
Jennifer Schuck
Chief Executive Officer
Joon S Lee MD
Chief Executive Officer
Recent News
2025-09-01
Company data provided by crunchbase