County of Marin · 2 days ago
Administrative Services Officer
San Rafael, CA
Full-time
Onsite
Mid, Senior Level
2+ years expThe County of Marin's Department of Cultural Services is dedicated to enriching the community through the arts. They are seeking an Administrative Services Officer to provide professional-level support in organizational, managerial, and operational functions, including budget management, personnel administration, and policy implementation.
CommunitiesEnvironmental ConsultingGovernmentPublic Safety
Responsibilities
As an integral member of the Department of Cultural Services management team, the Administrative Services Officer (ASO) facilitates and supports the work of Cultural Services management by performing professional-level organizational, managerial, and operational analyses and studies
The ASO will be responsible for administrative, fiscal, technical, and clerical support functions, including:
Budget development and management
Maintaining tracking and effectively reconciling a variety of project budgets
Munis (ERP) financial transactions and reporting, purchasing, contract administration
Personnel and payroll administration
Drafting presentations and other materials for the Director and Deputy Director, as well as for Board, committee, and advisory meetings
Serving as the lead financial analyst and administrator for the annual Marin County Fair
The Administrative Services Officer is actively involved in developing and improving business processes and implementing effective changes in the organization; utilizing complex automated financial systems; writing and implementing administrative policies and procedures; managing grant funding accounting and reporting to state and federal agencies, preparing Board letters, and effectively addressing the needs of the department and Marin Center clients and patrons
This position also serves as quality control related to departmental operations, policies, and procedures to ensure completeness and accuracy consistent with local, State and Federal requirements
The position supervises one finance team member and ensures their performance management and development through timely evaluation, and coaching
In addition, the Administrative Services Officer may serve as a departmental representative to various committees
Qualification
Required
Any combination of education and experience that would provide the knowledge and skills listed
Typically, equivalent to graduation from a four-year college or university with major course work in business or public administration, accounting, economics or a field closely related to the work
Two years of accounting, budgetary, fiscal reporting and related management support experience which included one year in a lead role
Knowledge of principles and practices of management, including program development, implementation and evaluation; goal setting, personnel management; budgeting and fiscal administration; and contract negotiation and monitoring
Knowledge of principles, practices and procedures of basic accounting, automated financial record keeping, and auditing and reconciling financial documents
Knowledge of project management, analytical processes and report preparation techniques
Knowledge of principles and practices of public administration and human resources as applied to departmental administration, including payroll and personnel processing and basic labor relations concepts
Ability to plan, organize and manage the activities of employees
Ability to develop, implement and administer administrative support services for department
Ability to develop and monitor the annual budget for the department
Ability to assist in developing goals, objectives, policies, procedures and work standards for the department
Ability to interpret, apply and explain complex laws, codes, regulations, policies and procedures
Ability to coordinate and oversee departmental administrative, budgeting, accounting and fiscal reporting activities
Ability to plan and conduct effective management, administrative and operational studies
Ability to prepare clear and effective financial, statistical and narrative reports, correspondence, policies, procedures and other written material; oversee records management
Ability to act as an effective liaison among the department, the County and other public and private agencies
Ability to establish and maintain effective working relationships with those contacted in the course of the work
Preferred
Prior experience in an arts, culture or event setting is ideal, but not required
Benefits
Paid Time Off : Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals. Additional types of paid leaves are available for some bargaining units.
Health Plan : Choice of four health plans (two Kaiser HMOs, Western Health Advantage HMO, and an Anthem Blue Cross PPO) along with dental through Delta Dental PPO, and vision through Vision Service Plan (VSP). There is a County contribution toward the premiums (the contribution amount varies depending on coverage tier elected such as employee only, employee + 1, employee + family). Plus, the County offers excellent Life Insurance, Disability, Flexible Spending Plans, a Dependent Care Assistance Program, professional development and more.
Retirement : Defined benefit plan under the County Employees Retirement Act of 1937. More information can be found online at www.mcera.org.
IRS 457 Plan : Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum.
Retiree Medical : The County provides access to group health plan coverage to eligible retirees.
Company
County of Marin
County of Marin is an organization composed of 23 agencies and departments that provide services supporting communities.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Ahmed Ismail
Chief Financial Officer
Anya Bakerink, CPA
Chief Financial Officer, MCERA
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