CTS Health-Chicago · 9 hours ago
Office Manager (Temporary)
Chicago, IL
Full-time
Onsite
Mid Level
$33K/yr - $38K/yrCTSHealth is seeking a temporary Office Manager for an initial period of approximately two months, with the possibility of extension based on funding and performance. The Office Manager will oversee office operations, manage vendor relationships, and ensure a well-organized workspace while providing support to the leadership team and visitors.
Health CareInsuranceMedicalNon Profit
Responsibilities
Receiving and distributing mail to appropriate entities
Schedule meetings and appointments as needed, such as referrals
Keep front desk space and public spaces organized and neat
Maintain the office condition and arrange necessary repairs
Collaborate Program Manager and Clinical Director to organize office operations and procedures
Coordinate with IT department on all office equipment
Ensure that all items are invoiced and paid on time
Manage contract and price negotiations with office vendors and service providers
Provide general support to visitors and provides information by answering questions and requests
Address leadership team member’s queries regarding office management issues (e.g., stationery, Hardware)
Liaise with facility management vendors, including cleaning, catering, and security services
Plan in-house or off-site activities, like parties, celebrations, and conferences
Answers office phones and directs calls to appropriate personnel
Opens and closes office from 9:00am-5:00pm, with the expectation of arriving at 8:50AM to do so
Maintain sign-in sheets of staff and visitors and taking temperature per COVID regulations
Provide oversight and communication with third party vendors in relation to the office (ex: cleaning services, deliveries, etc.)
Maintains all safety standards required through state guidelines
Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Completes operational requirements by scheduling and assisting with administrative projects, expediting work results
Contributes to team effort by accomplishing related results as needed
Maintain all trackers and create monthly reports for leadership team
Qualification
Required
Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
Knowledge of Office Administrator responsibilities, systems, and procedures
Proficiency in MS Office (MS Excel, in particular)
Hands on experience with office machines (e.g., fax machines and printers)
Familiarity with email scheduling tools, like Email Scheduler and Boomerang
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements
Company
CTS Health-Chicago
Our community health services provides face-to-face and/or telephonic services to individuals with behavioral health and/or substance use disorders who are in need of skills to promote and sustain independence and stability in living, learning, social, and working environments through development of life enhancing skills.
Founded in 2001
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase