U.S. Department of Veterans Affairs · 3 hours ago
Administrative Officer
Lebanon, PA
Full-time
Onsite
Entry, Mid Level
1+ years expThe U.S. Department of Veterans Affairs is seeking an Administrative Officer for the Lebanon VA Medical Center. The role involves providing support for clinical and administrative operations, ensuring efficiency and quality in service delivery through various management and administrative functions.
GovernmentMedicalNational SecurityPublic Safety
No H1B
U.S. Citizen Only
Responsibilities
Maintains an awareness of available resources for training and travel
Assists staff with mandatory paperwork and process for obtaining approved travel and training funds
Monitors expenditures in Fund Control Points providing budget estimates and projects
Prepares and/or assists in the initiation or revision of administrative policies in the service line
Collects and analyzes data and prepares grids and graphs and reports for various meetings
Ensures strength reports - staff utilization and employee TMS reports are accurate and completed in a timely manner
Utilizes a variety of computer software and programs - to include programs such as Word Processing - Power Point - Access - and Excel in order to collect - analyze - compile and track data and statistical information - and develop presentations and reports
Prepares documents for service line and routes through appropriate channels
Ensures internal reviews - quality - and productivity monitors are current
Enters data and assists in preparing reports for respective committees meeting assigned deadlines
Qualification
Required
Applicants must meet all requirements by the closing date of this announcement - 02/10/2026
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement
For a GS-09 position you must have served 52 weeks at the GS-07
An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials
If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement
In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment
You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization
Examples of specialized experience would typically include - but are not limited to: Provides advice and assistance to managers and staff concerning agency personnel processes and procedures - to include keeping management advised on personnel allocations - vacant positions and status of recruitments
Prepares and submits requests for recruitment - promotion - reassignment - disciplinary actions etc. and keeps an audit trail for requested actions to ensure requested actions are accomplished in a timely manner
Maintenance of accounting controls - billings - appropriated funds for several fund control points - and assures accuracy of all financial reports connected with the program
Supports - coordinates - and assists the respective managers in optimizing the access and clinic utilization
Addresses administrative management issues - resolves problems and provides recommendations for correcting or improving processes and programs
To qualify based on education for this grade level you must have a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D. - if related
Such education must demonstrate the knowledge - skills - and abilities necessary to do the work
You must have a combination of specialized experience and education beyond graduate education and specialized experience directly related to the work of the Administrative Officer position - which may be may be substituted to meet the experience requirements for GS-09 position
You will be rated on the following Competencies for this position: Administration and Management, Attention to Detail, Computer Skills, Decision Making, Flexibility, Integrity/Honesty, Interpersonal Skills, Learning, Planning and Evaluating, Quality Management, Reading Comprehension, Reasoning, Self-Management, Teamwork
Experience refers to paid and unpaid experience - including volunteer work done through National Service programs (e.g. - Peace Corps - AmeriCorps) and other organizations (e.g. - professional; philanthropic; religions; spiritual; community; student; social)
You will receive credit for all qualifying experience - including volunteer experience
A full year of work is considered to be 35-40 hours of work per week
Part-time experience will be credited on the basis of time actually spent in appropriate activities
Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment
The work is primarily sedentary
Requires lifting and carrying of light loads such as files - folders - and binders
Requires sitting - walking - and standing
Company
U.S. Department of Veterans Affairs
Welcome to the United States Department of Veterans Affairs (VA) Official LinkedIn page.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Charles Worthington
Chief Technology Officer
Helga Rippen
Chief Interoperability and Veteran Access Officer
Recent News
2026-01-23
Alaska VA Healthcare System
2025-12-31
2025-12-21
Company data provided by crunchbase