City of Fredericksburg, Virginia · 8 hours ago
Administrative Assistant
Fredericksburg, VA
Full-time
Onsite
Mid, Senior Level
$51K/yr - $56K/yr
6+ years expThe City of Fredericksburg is seeking an Administrative Assistant for their Sheriff’s Office, where the individual will provide essential administrative, technical, and clerical support. The role involves coordinating office operations, managing bookkeeping tasks, and delivering customer service to the public.
Government Administration
Responsibilities
Offer administrative support by composing reports, maintaining calendars, and organizing meetings
Handle bookkeeping tasks such as payroll administration, account reconciliation, and credit card processing
Oversee daily office operations and manage part-time or subordinate staff
Update and maintain assigned web pages, if required
Reconcile payments, manage cash drawers, and adhere to cash handling guidelines
Complete special projects involving data collection and report preparation
Deliver exceptional customer service by managing calls and greeting office visitors
Respond to public inquiries and document requests
Attend and document meetings, prepare meeting packets, and record minutes
Perform routine clerical tasks like filing, data entry, and mail processing
Prepare various documents, including reports, invoices, and correspondence
Operate office equipment such as computers, printers, and fax machines
Communicate professionally with colleagues, customers, and external agencies
Serve as a backup for the supervisor or coworkers when necessary
Undertake other related duties as assigned
Qualification
Required
High school diploma or GED required; Associate's Degree in business or accounting preferred
Six years of responsible administrative experience or equivalent education and experience
Valid state driver's license is mandatory
Notary Public certification or ability to obtain within three months of hire may be required
Must successfully pass a polygraph and background check
Strong knowledge of administrative processes, city policies, and departmental organization
Proficiency in office equipment and computer applications for data entry and word processing
Excellent attention to detail and strong organizational skills
Ability to communicate effectively and manage multiple tasks under tight deadlines
Strong problem-solving skills and ability to work independently
Ability to remain calm and efficient in stressful situations
Preferred
Associate's Degree in business or accounting
Company
City of Fredericksburg, Virginia
As the urban hub of the Fredericksburg region, our historic City is host to a quickly growing population – and is located about an hour from both Richmond and Washington D.C.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase