Dynamic Aviation · 7 hours ago
Executive Assistant
Bridgewater, VA
Full-time
Onsite
Senior Level
5+ years expDynamic Aviation is dedicated to solving unique challenges for customers with innovative aviation solutions. The Executive Assistant will support the Chairman and CEO by performing a variety of administrative, clerical, and personal support tasks efficiently, ensuring seamless coordination of both business and personal activities.
Aerospace
Responsibilities
Coordinate domestic and international business and personal travel, including preparing detailed itineraries and managing changes as needed
Maintain Travel Planner for Chairman & CEO, including family and personal travel schedules
Maintain and manage business and personal calendars, ensuring all confirmations, appointments, and events are current and accurate
Create and update daily checklists for Chairman & CEO to ensure priorities and deadlines are met
Prepare travel arrangements for trade shows, conferences, family trips, and other functions
Coordinate arrangements for customer visits, Advisory Board, VIP guests, or family visitors (including meals, lodging, transportation, and other host responsibilities)
Collect and submit expense reports for Chairman & CEO, including reconciliation of both business and personal accounts
Assist with scheduling and coordination of family appointments and events, including medical appointments, personal commitments, and social engagements
Manage personal and household-related logistics such as errands, reservations, and vendor coordination as needed
Provide Level 1 IT support for the Chairman & CEO and family members, including basic troubleshooting of personal devices (computers, tablets, phones), Wi-Fi connectivity, printing, and software setup
Support a variety of personal and professional projects and interests of the Chairman & CEO as requested
At the direction of the Chairman & CEO, assist with composing and sending letters or correspondence
Purchase and maintain necessary office and household supplies, ensuring items are organized and replenished
Manage invoices, receipts, and documentation to match monthly credit card statements; code and submit to Accounting
Assist with personal finances, taxes, and recordkeeping under strict confidentiality
Scan, organize, and distribute news articles or publications as needed
May support other Senior Management with administrative needs as assigned
Provide support to the front office to include answering the phones, checking in visitors, sorting mail and other related duties as needed
Perform all other related duties as assigned
Qualification
Required
High School Diploma or GED required; college degree preferred
5+ years of previous experience as an Executive Assistant or Personal Assistant
Experience handling confidential and sensitive materials and information with discretion
Extensive experience coordinating complex domestic and international travel
Experience managing business and personal calendars with frequent, dynamic changes
Demonstrated ability to multi-task and work effectively with complex details while meeting critical, non-negotiable deadlines
Strong organizational and prioritization skills, with the ability to adapt to shifting priorities
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite and comfort with new technology and devices
Basic knowledge of IT troubleshooting (e.g., Wi-Fi, device setup, software installation, printing)
High attention to detail and accuracy
Ability to maintain professionalism and discretion in all personal and business matters
Dependable, proactive, and able to work independently in a fast-paced environment
Company
Dynamic Aviation
Provides turboprop and jet aircraft solutions for government and commercial customers worldwide.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
J
J. Merle Zook
Executive VP
Recent News
2025-06-22
Company data provided by crunchbase