Canon Recruiting Group · 5 hours ago
219616 Administrative Assistant- Pennington, NJ
Pennington, NJ
Full-time
Hybrid
Entry Level
$24.93/hr - $24.93/hr
2+ years expCanon Recruiting Group is seeking an Administrative Assistant to provide advanced and confidential administrative support for the Business Management and Controls Leaders. The role involves managing schedules, coordinating travel, and maintaining office operations while ensuring effective communication and organization within the team.
ConsultingHuman ResourcesInformation TechnologyStaffing Agency
Responsibilities
Performs diverse, advanced, and confidential administrative support functions for the Business Management and Controls Leaders as well as the Pennington team
Usually relieves management of administrative details; gathers, compiles and reports information relevant to/for department; may manage a number of different and often conflicting objectives, projects, or activities at one time
Communicates with executives and line management to gather or convey relevant information
Maintains detailed calendars and prioritizes meeting requests and related logistics
Schedules complex meetings requiring coordination of multiple calendars
Coordinates travel arrangements and processes expense reports in a timely manner according to policy
Working with general bank systems (e.g., Concur and Corporate Travel), expense policies and MS Office Products (including Outlook, Word, Excel, PowerPoint), WebEx, and GEP Smart
Serves as floor support, including building access management
Onsite POC for traveling BMC team members ensuring access and accommodations
Site-specific events- catering orders/coordination/post event clean up
Supplies ordering and maintenance
Printer maintenance- ordering paper/ink and making sure it is functioning properly/tidy
Adhoc maintenance requests
Help with signage/maintaining the floor for BMC
Collecting/coordinating equipment returns for exiting resources
Qualification
Required
Ability to think proactively and balance multiple needs and requests
Polished professional with strong written and verbal communication skills
Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint, Visio)
Highly organized with strong attention to detail
Excellent time management; able to effectively prioritize
Self-starter, proactive with ability to juggle multiple responsibilities and reprioritize tasks based on new information or shifting deadlines
Ability to work effectively under pressure, adapting to unexpected events, responding well to change
Ability to learn quickly and take on new responsibilities
Must have excellent judgment, independent thinker and resourceful
Ability to handle highly sensitive, confidential, and non-routine information
Strong interpersonal skills: comfortable working with people at all organizational levels and able to adapt to diverse perspectives and styles
Accuracy/quality control – must demonstrate accuracy and thoroughness and monitor own work to ensure quality
May assist other senior members of the leadership team when needed
Experience supporting more than one line of business executive with demonstrated ability to manage multiple & competing priorities
Preferred
Must be well versed in Concur or other Travel & Expense software
2+ years of administrative assistance experience
Experience engaging with executive stakeholders, across multiple locations and geographies
Strong partnering skills
Familiarity with financial processes, structure, and enterprise tools
Benefits
Health care
401(k) savings plans
Company
Canon Recruiting Group
Canon Recruiting Group is a recognized leader in global staffing and recruitment firm since 1980.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Laurie Grayem
Chief Executive Officer
Company data provided by crunchbase